Administration Assistant/Executive

ENTRUST PUBLIC ACCOUNTING CORPORATION; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local accounting firm in Singapore is seeking an administrator to handle phone calls, manage office supplies, and conduct client due diligence procedures. Ideal candidates should possess strong interpersonal and organizational skills, attention to detail, and the ability to work independently. This role includes various administrative tasks that support the management team. Candidates with a pleasant personality, self-motivation, and multitasking abilities will thrive in this environment.

Qualifications

• Good interpersonal and communication skills.
• Possess initiative and a pleasant personality.
• Meticulous attention to fine detail.

Responsibilities

• Answering phone calls and managing administrative duties.
• Distributing and managing mail including courier requests.
• Leading maintenance of all office facilities.

Skills

Interpersonal skills

Computer skills

Initiative

Attention to detail

Analytical skills

Self-motivated

Organizational skills

Job description

Job Description:

• Answering phone calls and some administrative duties
• Distribute and manage incoming and outgoing mail including arranging courier requests
• Management of pantry supplies, office consumables, ordering, monitoring, and replenishing all supplies
• Leading and maintenance of all office facilities including but not limited to photocopiers, lighting, aircon, security, pantry equipment, carpet cleaning, office cleanliness and etc
• Assist in staff training and development activities
• Conduct Client due diligence (CDD) procedures and record documentation
• Data entry and verification of data.
• Other administrative duties required by the Company’s Management

Job requirement:

• Good interpersonal and communication skills
• Good computer skills
• Possess initiative, pleasant personality and able to work as a team member
• Detailed oriented, analytical, and able to serve with passion
• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking
• Independent and self-motivated
• Ability to organize and prioritize work with minimum supervision