Admin Assistant

Linkwise Technology Pte Ltd; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

Linkwise Technology Pte Ltd in Singapore is seeking a detail-oriented administrative professional to support the Purchase and Finance teams. You will handle inquiries from customers and suppliers, prepare purchase orders, and coordinate timely deliveries while maintaining accurate records.

You will build strong relationships with suppliers and strive for high customer satisfaction, with opportunities to learn and grow within a collaborative environment.

Qualifications

• Diploma/ITE/Degree in business discipline or equivalent.
• Strong interpersonal, written communication, and presentation skills.
• Customer-oriented with experience handling customers at all levels.
• Diligent and quick to learn.

Responsibilities

• Provide comprehensive administrative support to the Purchase and Finance departments, ensuring smooth day-to-day operations.
• Handle incoming calls, emails, and walk-in inquiries from customers and suppliers, providing timely and professional assistance.
• Prepare, issue, and track purchase orders while coordinating logistics arrangements for timely delivery.
• Liaise with local and overseas suppliers to resolve queries, confirm orders, and maintain effective supply-chain communication.
• Maintain accurate and organised records of all official documents through systematic scanning, filing, and digital archiving.
• Build and nurture strong business relationships with suppliers to support long-term partnerships.
• Monitor and ensure high levels of customer satisfaction by addressing concerns promptly and following up on service issues.
• Perform additional administrative and coordination tasks as assigned to support departmental and organisational goals.

Skills

Inter-personal skills

Written communication

Presentation skills

Customer service

Education

Diploma/ITE/Degree in Business or related

Job description

Job Responsibilities

1. Provide comprehensive administrative support to the Purchase and Finance departments, ensuring smooth day-to-day operations.

2. Handle incoming calls, emails, and walk-in inquiries from customers and suppliers, providing timely and professional assistance.

3. Prepare, issue, and track purchase orders while coordinating logistics arrangements for timely delivery.

4. Liaise with local and overseas suppliers to resolve queries, confirm orders, and maintain effective supply-chain communication.

5. Maintain accurate and organised records of all official documents through systematic scanning, filing, and digital archiving.

6. Build and nurture strong business relationships with suppliers to support long-term partnerships.

7. Monitor and ensure high levels of customer satisfaction by addressing concerns promptly and following up on service issues.

8. Perform additional administrative and coordination tasks as assigned to support departmental and organisational goals.

Requirements:

Diploma/ ITE / Degree in any Business discipline or equivalent

Strong inter-personal, written, communication and presentation skills

Customer-orientated with experience in managing customers at all levels

Diligent and willing to learn

Preferably 1-3 years of relevant experience.