Administrative Assistant

LV AUTOMATION PTE. LTD; Singapore; On-site; SGD 27,000 - 47,000; Full time

Job summary

LV Automation PTE. LTD in Bedok North seeks a reliable administrative assistant to support general admin, HR and basic accounting for day-to-day office operations. You will manage documentation, data entry, quotations, POs and invoices, and assist with bookkeeping and HR records.

You will coordinate orders with customers and suppliers, maintain records, and provide support across departments to ensure smooth operations. This role offers growth in a small team.

Qualifications

• Proficient in Microsoft Office and comfortable with email communication.
• Good organisational and time-management skills with attention to detail.
• Able to work independently and in a team.
• Willing to learn and reliable with records handling.
• Experience with basic bookkeeping and data entry is a plus.

Responsibilities

• Handle general office administration, documentation, data entry and filing.
• Prepare and maintain quotations, purchase orders, invoices and delivery documents.
• Assist with basic bookkeeping, invoicing and payment records.
• Support HR and employee administration, including staff records and attendance.
• Coordinate orders, couriers, deliveries with customers, suppliers and internal teams.
• Maintain accurate and up-to-date digital and physical records.
• Provide administrative support to management and other departments as required.

Skills

Microsoft Office

Excel

Word

Email communication

Organisational skills

Time management

Communication skills

Interpersonal skills

Teamwork

Independent work

Education

N-Level/O-Level/Nitec/ Higher Nitec

Diploma or equivalent

Job description

Provide general administrative, HR and basic accounting support to ensure the smooth day-to-day operations of the office.

Key Responsibilities:

Handle general office administration, documentation, data entry and filing.

Prepare and maintain quotations, purchase orders, invoices, delivery and other business documents.

Assist with basic bookkeeping, invoicing, and payment records.

Support HR and employee administration, including maintaining staff records, attendance and related documentation.

Assist with purchasing, supplier coordination, office supplies and general procurement matters.

Coordinate orders, couriers, and deliveries with customers, suppliers and internal departments.

Maintain accurate and up-to-date digital and physical records.

Provide administrative support to management and other departments as required.

Perform other administrative, HR and accounting duties as assigned.

Requirements

• Minimum N-Level, O-Level, Nitec, Higher Nitec, Diploma or equivalent.

• Proficient in Microsoft Office, especially Excel and Word, and comfortable with email communication.

• Comfortable handling documents, numbers, data entry and basic bookkeeping.

• Good organisational and time-management skills with strong attention to detail.

• Good communication and interpersonal skills.

• Responsible, reliable and willing to learn.

• Able to work independently and effectively as part of a team.

Office location:

Bedok North area