Admin Support (12 month contract @ Changi)

PERSOL; Singapore; On-site; SGD 56,000 - 67,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a proactive Business Support Coordinator to assist Wealth Platform teams with training, launch verifications, and procurement administration. The role is based at Changi Business Park, Singapore, on a 12-month contract with office hours Mon-Fri.

You will coordinate training sessions, prepare readiness checklists, manage vendor documents, track invoices, and maintain trackers and communications across internal and external stakeholders while ensuring timely

Qualifications

• Experience in business support, coordination, vendor administration, procurement support, or contract administration is preferred.
• Strong organisational skills with the ability to manage multiple activities, deadlines, and stakeholders.
• Good written and verbal communication skills across levels and functions.
• Proficiency in Microsoft 365 apps, particularly Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneNote.

Responsibilities

• Coordinate Wealth Platform training sessions, including schedules, invitations, venues or virtual meeting arrangements, and participant communications.
• Support the preparation and coordination of launch verification activities for Wealth Platform releases.
• Coordinate administrative activities for vendor engagements, contracts, statements of work, renewals, and extensions.
• Track vendor invoices against the relevant contract, statement of work, purchase order, and payment milestone.
• Maintain clear trackers, files, reference materials, and contact lists for assigned activities.

Skills

Training coordination

Vendor administration

Procurement support

Contract administration

Invoice coordination

MS 365 (Outlook/Teams/Excel)

Tools

Microsoft 365

Job description

Working Hours: Mon-Fri, office hours (by default 9-6)

Location: Changi business park

Duration: 12 months (subjected to renew/convert)

Salary: UP to 5500

Role Purpose

Provide practical business support to the Wealth Platform function by coordinating training arrangements, launch verification preparation, vendor and contract administration, invoice follow-up, and related procurement activities. The role will work across internal teams and external service providers to keep activities organised, documentation complete, and follow-ups progressing on time.

Key Responsibilities

1. Training Coordination

• Coordinate Wealth Platform training sessions, including schedules, invitations, venues or virtual meeting arrangements, and participant communications.
• Work with presenters and subject matter experts to confirm topics, materials, logistics, and readiness before each session.
• Maintain training calendars, attendance records, reference materials, and follow-up actions.
• Support onboarding, offboarding and logistics arrangements.

2. Launch Verification Preparation

• Support the preparation and coordination of launch verification activities for Wealth Platform releases.
• Maintain readiness checklists, contact lists, schedules, communication templates, and supporting documentation.
• Coordinate with relevant teams to confirm coverage, availability, access, and required preparations before launch verification.
• Track outstanding actions and follow up with owners to support timely readiness.

3. Vendor, Contract and SOW Administration

• Coordinate administrative activities for vendor engagements, contracts, statements of work, renewals, and extensions.
• Maintain organised records of contract documents, approvals, effective dates, expiry dates, deliverables, and payment milestones.
• Follow up with vendors and internal stakeholders on documentation, signatures, approvals, and outstanding actions.
• Support contractor onboarding, renewal, extension, and offboarding coordination where required.

4. Invoice and Procurement Coordination

• Track vendor invoices against the relevant contract, statement of work, purchase order, and payment milestone.
• Coordinate invoice submission, validation, approval, and payment follow-up with vendors, finance, procurement, and contract owners.
• Maintain accurate invoice and payment records, and promptly highlight missing information, discrepancies, or delays.
• Support procurement documentation and follow through on requisitions, purchase orders, and related administrative requirements.

5. Documentation and Coordination Support

• Maintain clear and current trackers, files, reference materials, and contact lists for assigned activities.
• Coordinate meetings or working sessions when required and follow up on agreed actions.
• Prepare routine correspondence, reminders, and status updates for stakeholders.
• Identify administrative gaps or upcoming deadlines early and proactively drive completion.

Experience and Qualifications

• Prior experience in business support, coordination, vendor administration, procurement support, contract administration, or a related role.
• Experience coordinating invoices, purchase orders, statements of work, contracts, or vendor documentation is preferred.
• Strong organisational skills with the ability to manage multiple activities, deadlines, and stakeholders concurrently.
• Good written and verbal communication skills, with confidence following up across different levels and functions.
• Proficiency in Microsoft 365 applications, particularly Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneNote.
• Experience in banking, financial services or technology is advantageous.

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