Banking Operations Support (Admin)

PERSOL; Singapore; On-site; SGD 28,000 - 50,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking an Admin Support professional to provide practical business support to the Wealth Platform function, coordinating training, launch verification preparation, and vendor/contract administration.

You will also handle invoice follow-up and related procurement activities, working with internal teams and external service providers to keep activities organized, documentation complete, and follow-ups progressing on time.

Responsibilities

• Training & Meeting Coordination: Arrange training sessions, including schedules, invitations, meeting rooms, and online meetings.
• System Launch Preparation: Assist in preparing for new system launches or updates; prepare checklists, schedules, contact lists, and required documents.
• Vendor & Contract Administration: Handle administrative matters related to vendors, contracts, renewals, and extensions; keep documents and expiry dates organized.
• Invoice & Procurement Support: Track vendor invoices, follow up on approvals and payments, maintain records, and assist with purchase requests and orders.
• General Administrative Support: Maintain organized records, arrange meetings, prepare emails and reminders, monitor deadlines and follow-ups.

Job description

Admin Support

Working Hours: Mon-Fri, office hours (by default 9-6)

Location: Changi business park

Duration: 12 months (subjected to renew/convert)

Role Purpose

Provide practical business support to the Wealth Platform function by coordinating training arrangements, launch verification preparation, vendor and contract administration, invoice follow-up, and related procurement activities. The role will work across internal teams and external service providers to keep activities organised, documentation complete, and follow-ups progressing on time.

Key Responsibilities

1. Training & Meeting Coordination

• Arrange training sessions, including schedules, invitations, meeting rooms, and online meetings.
• Coordinate with trainers to prepare training materials and ensure everything is ready.
• Maintain attendance records and training schedules.
• Assist with new staff onboarding and departing staff arrangements.

2. System Launch Preparation

• Assist in preparing for new system launches or updates.
• Prepare checklists, schedules, contact lists, and required documents.
• Coordinate with different teams to ensure everything is ready before launch.
• Follow up on outstanding tasks and ensure they are completed on time.

3. Vendor & Contract Administration

• Handle administrative matters related to vendors, contracts, renewals, and extensions.
• Keep contract documents, approval records, expiry dates, and payment details organised.
• Follow up with vendors and internal teams for missing documents and approvals.
• Assist with contractor onboarding, contract renewals, and offboarding arrangements.

4. Invoice & Procurement Support

• Track vendor invoices and check them against contracts and purchase orders.
• Follow up with vendors, Finance, and Procurement teams on invoice approvals and payments.
• Maintain accurate invoice and payment records, highlighting discrepancies or delays.
• Assist with purchase requests, purchase orders, and related paperwork.

5. General Administrative Support

• Maintain organised records, documents, spreadsheets, and tracking lists.
• Arrange meetings and follow up on outstanding action items.
• Prepare emails, reminders, and progress updates for relevant teams.
• Monitor deadlines and proactively follow up to ensure tasks are completed on time.

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PERSOL Singapore Pte Ltd RCB No. 200007268E EA License No. 01C4394 EA Registration No. R1877971(Derrick Tiew Yong Han)