Admin Sales Assistant (Order Processing) West - VTAL

RECRUITPEDIA PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

RECRUITPEDIA PTE. LTD. in Singapore West seeks an Admin Assistant to support a marine and offshore client through ongoing transformation projects. You will manage communications, process orders, and help keep critical admin workflows running smoothly.

Based in Penjuru Lane with standard hours, the role offers daily tasks from email handling to PO verification and coordination with third‑party vendors. Strong MS Office skills and experience with quotations and sales orders are essential.

Qualifications

• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience in quotation and sales order processing.

Responsibilities

• Manage the shared mailbox and prioritize urgent email and fax requests.
• Issue Delivery Orders (DOs) and cash invoices accurately and promptly.
• Monitor outstanding or pending enquiries and follow up with third-party vendors on product-related matters.
• Verify Purchase Orders (POs) for accuracy, including pricing, stock availability, terms, and shipping conditions.
• Act as the subject matter expert for Class A key customer enquiries and quotations, and support team members in handling key customer accounts to ensure seamless coverage.

Skills

MS Office

Quotes & Orders

Job description

Our client is a Marine and Offshore Industry. Due to business needs, they are now recruiting a Admin Assistant to be part of their Team for ongoing transformation projects. They are located in the West - easily accessible.

• Working Hours: Monday – Friday, 8:30am – 6:00pm
• Location: Penjuru Lane
• Transportation Provided (Bishan/ Serangoon/ Choa Chu Kang/ Jurong East)

Responsibilities:

• Manage the shared mailbox and prioritize urgent email and fax requests in a timely manner.
• Issue Delivery Orders (DOs) and cash invoices accurately and promptly.
• Monitor outstanding or pending enquiries and follow up with third-party vendors on product-related matters.
• Verify Purchase Orders (POs) for accuracy, including pricing, stock availability, terms, and shipping conditions.
• Act as the subject matter expert for Class A key customer enquiries and quotations, and support team members in handling key customer accounts to ensure seamless coverage.

Requirements:

• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience in quotation and sales order processing.

We regret that only shortlisted candidate will be notified.