Admin Assistant (Order Processing / 5 days) [EL]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

Wecruit Pte Ltd in Singapore is seeking a dedicated order and supply chain coordinator to manage the processing and coordination of sales orders across multiple divisions. You will work with internal teams to ensure accuracy and on-time fulfilment, handle daily order requests, and support purchasing, invoicing, and documentation tasks.

The role requires coordinating with suppliers, preparing quotations, processing cash orders, and maintaining meticulous records.

Qualifications

• Experience with end-to-end sales order processing and fulfilment.
• Ability to coordinate with internal teams to meet deadlines.
• Experience handling supplier quotations and pricing comparisons.
• Familiarity with purchasing, returns, and invoicing processes.
• Strong documentation accuracy and record-keeping skills.

Responsibilities

• Manage the processing and coordination of sales orders across multiple sales divisions.
• Work closely with internal teams to ensure orders are fulfilled accurately and on time.
• Handle daily order-related requests and transactional activities.
• Coordinate with relevant departments to resolve order fulfilment issues and minimise delays.
• Track pending orders, outstanding orders and backlog status, ensuring timely follow-up.
• Coordinate local purchases required to support sales orders.
• Communicate and negotiate with suppliers on pricing and purchasing arrangements.
• Manage COO applications and related sales documentation.
• Prepare and compare supplier quotations and pricing.
• Process cash sales orders and coordinate with Finance on supplier payment follow-up.
• Prepare cash vouchers and CIPL documentation.
• Coordinate goods return processing and follow up on outstanding issues.
• Monitor and maintain records of local indent funds.
• Ensure all order and purchasing documentation is accurate and properly maintained.
• Support the Supply Chain team with other operational and administrative tasks as required.

Skills

Sales order processing

Cross-functional coordination

Supplier negotiation

Quotation comparison

Documentation accuracy

Finance coordination

Order tracking

Job description

• Manage the processing and coordination of sales orders across multiple sales divisions.
• Work closely with internal teams to ensure orders are fulfilled accurately and on time.
• Handle daily order-related requests and transactional activities.
• Coordinate with relevant departments to resolve order fulfilment issues and minimise delays.
• Track pending orders, outstanding orders and backlog status, ensuring timely follow-up.
• Coordinate local purchases required to support sales orders.
• Communicate and negotiate with suppliers on pricing and purchasing arrangements.
• Manage COO applications and related sales documentation.
• Prepare and compare supplier quotations and pricing.
• Process cash sales orders and coordinate with Finance on supplier payment follow-up.
• Prepare cash vouchers and CIPL documentation.
• Coordinate goods return processing and follow up on outstanding issues.
• Monitor and maintain records of local indent funds.
• Ensure all order and purchasing documentation is accurate and properly maintained.
• Support the Supply Chain team with other operational and administrative tasks as required.

Wecruit Pte Ltd

EA License No. 20C0270