Admin Officer

Casa Raudha Ltd.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A non-profit organization in Singapore seeks an Admin Officer to provide comprehensive administrative support across departments. Key responsibilities include managing day-to-day operations, documentation, meeting coordination, and vendor relations. Ideal candidates should possess GCE ‘O’ Level or an ITE Diploma in related fields, along with strong organizational, communication skills, and proficiency in Microsoft Office and Google Workspace. This position requires a proactive, reliable individual who can handle a multifaceted role and prioritize effectively.

Qualifications

• GCE 'O' Level or equivalent education in related fields.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office and Google Workspace.

Responsibilities

• Provide general administrative support across departments.
• Take minutes of meetings and assist with coordination.
• Support the planning and execution of programs and events.
• Manage office administration including filing and record-keeping.
• Coordinate with vendors and manage pantry supplies.

Skills

Strong organisational skills

Multitasking abilities

Attention to detail

Good communication skills

Proficient in Microsoft Office Suite

Familiarity with Google Workspace

Comfortable with online platforms

Professionalism in handling information

Education

GCE ‘O’ Level / ITE Diploma in Business Administration

Job description

Overview

The Admin Officer provides organisation-wide administrative and office support across multiple departments, including the Executive Director’s Office. This role plays a key part in ensuring the smooth and efficient day-to-day operations of the organisation through effective coordination, documentation, and office management support.

Responsibilities

• Programme, Department & Stakeholder Support: Provide general administrative support across departments, including documentation, data entry, and handling of non-confidential paperwork.

• Take minutes of meetings and assist with meeting coordination when required.

• Support the planning and execution of programmes, empowerment initiatives, outreach activities, and events.

• Assist with surveys, feedback collation, and basic data organisation and reporting.

• Coordinate with vendors on quotations, logistics, and service delivery arrangements.

• Support scheduling, calendar management, and administrative coordination for the Executive Director.

• General Administration & Office Management: Manage general office administration, including filing, record-keeping, and document management (both physical and digital).

• Take general meeting minutes as required.

• Manage pantry supplies and ensure pantry areas are orderly and well-stocked.

• Handle posting of mail and couriering of documents, cheques, and documents requiring Board of Directors’ signatures.

• Coordinate office supplies, basic facilities matters, and subscriptions as assigned.

• Manage incoming calls and respond to general public enquiries in a professional manner.

Qualifications

• Education: GCE ‘O’ Level / ITE Diploma in Business Administration, Social Services, or a related field.

Skills & Competencies

• Strong organisational and multitasking skills with a high level of attention to detail.

• Good written and verbal communication skills.

• Proficient in Microsoft Office Suite and/or Google Workspace.

• Comfortable using online platforms, databases, and basic digital tools.

• Able to handle information with discretion, confidentiality, and professionalism.

Personal Attributes

• Reliable, proactive, and service-oriented.

• Able to work collaboratively across teams and manage competing priorities effectively.

• Adaptable and willing to support a wide range of organisational functions as needed.