Admin Manager cum HR

HANSFORT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading operations firm in Singapore is seeking an Office & Operations Administrator to oversee day-to-day administrative tasks, manage HR processes, and ensure compliance with safety standards. The ideal candidate has experience in office administration, HR management, and financial oversight, with strong communication skills. This position is vital for maintaining efficient operational workflows and staff coordination.

Qualifications

• Experience in office administration and operations.
• Knowledge of HR processes including recruitment and payroll.
• Familiarity with compliance and SOP management.

Responsibilities

• Oversee day-to-day administrative operations.
• Handle recruitment, onboarding, and offboarding.
• Ensure compliance with food safety and hygiene standards.
• Monitor administrative and operational expenses.

Skills

Office administration

HR management

Compliance knowledge

Financial oversight

Communication skills

Job description

Working Location: Boonlay

Working Hours：8:30am to 6:15pm (5days)

Job Description:

Office & Operations Administration

• Oversee day-to-day administrative operations for both head office and outlets.
• Manage office and outlet supplies (stationery, packaging, uniforms, cleaning materials, etc.).
• Maintain accurate company records, filing systems, and licenses (SFA, NEA, fire safety, etc.).
• Coordinate with suppliers for service contracts (pest control, equipment maintenance, cleaning).

HR & Staff Support

• Handle recruitment, onboarding, and offboarding of shops and kitchen staff.
• Maintain staff attendance, leave, and roster records.
• Prepare and submit payroll data to accounts/HR system.
• Ensure staff complete required hygiene and safety training (e.g., WSQ Food Hygiene).

Compliance & SOP Management

• Ensure outlets comply with all food safety, hygiene, and workplace safety standards.
• Keep track of renewal dates for food licenses, insurance, and business permits.
• Implement and monitor company SOPs for admin, HR, and operational processes.

Finance & Purchasing Support

• Monitor and control administrative and operational expenses.
• Manage petty cash and outlet reimbursement claims.
• Support accounts team with invoice verification and vendor payments.

Communication & Coordination

• Act as the link between outlet managers, kitchen production, and management.
• Prepare weekly operational reports for management review.
• Assist in scheduling meetings and preparing agendas/minutes.

Event & Project Assistance

• Support marketing or seasonal promotions (e.g., festive packaging, special menus).
• Coordinate with production and logistics for product launches or bulk orders.

IT & System Oversight

• Liaise with POS and inventory system providers for updates and troubleshooting.
• Maintain accurate data in HR, POS, and stock management systems.

Ability to work independently and collaboratively across departments.