Admin & HR Executive (with Accounting Support)

ZEZOLLA PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading salon management company in Singapore seeks an organized and detail-oriented Admin & HR Executive. Responsibilities include managing HR processes, supporting payroll and accounting tasks, and overseeing office administration for multiple outlets. Candidates should have 2-5 years of relevant experience and a diploma or degree in Business Administration, Human Resources, or Accounting. Strong organizational skills and proficiency in accounting software are preferred.

Qualifications

• 2–5 years of relevant experience in administration, HR, or accounting support roles.
• Prior experience in retail, beauty, or F&B environments preferred.

Responsibilities

• Manage day-to-day administrative and HR matters across multiple salon outlets.
• Handle staff onboarding and offboarding processes.
• Support payroll preparation and coordinate with the Finance Manager.

Skills

Organisational skills

Attention to detail

Microsoft Excel

Accounting knowledge

Time management

Education

Diploma or Degree in Business Administration, Human Resources, Accounting, or related field

Tools

Accounting software

Job description

Roles & Responsibilities

We are looking for a reliable and organised Admin & HR Executive to manage day to day administrative and human resource matters across multiple salon outlets, while also providing accounting and finance support to the Finance Manager. This role requires someone who is detail oriented, hands on, and comfortable working in a fast paced retail environment.

Key Responsibilities

• Human Resources & Payroll Support
  • Handle staff onboarding and offboarding processes
  • Maintain employee records, contracts, and leave tracking
  • Support payroll preparation including attendance, commissions, and overtime
  • Coordinate with Finance Manager or payroll vendor on salary processing
  • Manage staff insurance, medical benefits, and work pass administration
• Administrative & Office Support
  • Manage office administration and documentation
  • Coordinate with landlords, vendors, and service providers
  • Handle procurement of office and outlet supplies
  • Maintain filing systems and company records
  • Support management with ad hoc administrative tasks
• Accounting & Finance Support
  • Assist with accounts payable and receivable processing
  • Prepare invoices, receipts, and payment documentation
  • Perform basic bookkeeping and data entry
  • Support bank reconciliations and expense tracking
  • Assist Finance Manager during month end closing and audits
• Compliance & Reporting Support
  • Ensure HR and administrative processes comply with company policies
  • Support statutory filings and documentation where required
  • Maintain accurate records for audits and inspections

Requirements

Experience and Qualifications

• Diploma or Degree in Business Administration, Human Resources, Accounting, or related field
• 2–5 years of relevant experience in administration, HR, or accounting support roles
• Prior experience in retail, beauty, or F&B environments preferred

Skills and Attributes

• Strong organisational and time management skills
• Detail oriented with good follow up discipline
• Comfortable handling confidential information
• Able to multitask and support multiple outlets
• Basic accounting knowledge and willingness to learn
• Proficient in Microsoft Excel and office systems
• Experience with accounting or payroll software is an advantage

Key Skills

• Accounts Payable
• Microsoft Excel
• Landlords
• Administration
• Payroll
• Procurement
• Office Administration
• Accounting
• Time Management
• Audits
• Human Resource
• Bookkeeping
• Human Resources

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