Temporary Executive Assistant (Potong Pasir)

Seacare Manpower Services; Singapore; On-site; SGD 72,000 - 96,000; Full time

Job summary

Seacare Manpower Services is seeking an experienced administrative professional to support senior management in Singapore. The role covers calendar and meeting coordination, email screening, and preparation of briefing materials and presentations.

You will liaise with internal and external stakeholders, arrange official travel and reimbursements, and help manage confidential information with discretion. The 11-month contract runs Monday to Thursday 8:30am-6:00pm and Friday 8:30am-5:30pm.

Qualifications

• At least 5-8 years of relevant experience in administrative or executive support roles.
• Experience supporting senior management is preferred.
• Strong organisational and coordination skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications.
• Able to manage multiple priorities and work independently.
• Strong attention to detail and discretion when handling confidential information.
• Experience in the public sector will be an advantage.

Responsibilities

• Provide administrative and secretariat support to senior management.
• Manage calendars, meetings, appointments and meeting schedules.
• Screen and coordinate emails, correspondence and phone calls.
• Prepare briefing materials, reports and presentations when required.
• Coordinate with internal and external stakeholders to support timely follow-up.
• Arrange official travel, claims, reimbursements and related logistics.
• Support meetings, official visits and events.
• Handle sensitive and confidential information with discretion.
• Maintain proper records and documentation in accordance with established procedures.
• Provide general administrative support and assist with ad hoc assignments as required.

Skills

Executive support

Calendar management

Email management

Communication

Multitasking

Discretion

Attention to detail

Tools

Microsoft Office

Job description

Job Responsibilities

• Provide administrative and secretariat support to senior management.


• Manage calendars, meetings, appointments and meeting schedules.


• Screen and coordinate emails, correspondence and phone calls.


• Prepare briefing materials, reports and presentations when required.


• Coordinate with internal and external stakeholders to support timely follow-up.


• Arrange official travel, claims, reimbursements and related logistics.


• Support meetings, official visits and events.


• Handle sensitive and confidential information with discretion.


• Maintain proper records and documentation in accordance with established procedures.


• Provide general administrative support and assist with ad hoc assignments as required.

Job Requirements

• At least 5-8 years of relevant experience in administrative or executive support roles.


• Experience supporting senior management is preferred.


• Strong organisational and coordination skills.


• Excellent written and verbal communication skills.


• Proficient in Microsoft Office applications.


• Able to manage multiple priorities and work independently.


• Strong attention to detail and discretion when handling confidential information.


• Experience in the public sector will be an advantage.

Duration/Working Hours:

11 months contract (Immediate)

Monday-Thursday: 8:30am-6:00pm
Friday: 8:30am-5:30pm

We regret to inform only shortlisted candidates will be notified.