Admin Executive (Marine)

Focal Search Pte Ltd; Singapore; On-site; SGD 39,060 - 50,220; Full time

Job summary

A leading staffing agency in Singapore is looking for an experienced administrator to manage various tasks, including handling customer billing and invoicing, overseeing the job certificate process, and ensuring accurate surveyor attendance data entry. The ideal candidate will have two to three years of experience, particularly in the marine sector, strong Excel skills, and exceptional communication abilities. This position offers an opportunity to contribute to vital administrative support within the team.

Qualifications

• Minimum of two to three years of relevant administrative experience, ideally in the marine sector.
• Competent with Microsoft Excel and numbers.
• Outstanding communication and interpersonal abilities.

Responsibilities

• Manage the generic mailbox for sending and receiving.
• Conduct employment registrations and issue purchase orders.
• Oversee customer billing and manage proposal invoicing.
• Respond promptly to customer inquiries about quotes and invoicing.
• Ensure surveyor attendance data is entered accurately and on time.

Skills

Administrative experience

Strong Microsoft Excel skills

Communication skills

Interpersonal abilities

Computer skills

Job description

• Control the generic mailbox for sending and receiving
• Conduct employment registrations, submit files, and issue purchase orders
• Oversee the creation of bills for customer billing and the management of proposals for invoicing, including contract communication with pertinent departments.
• Respond quickly to customer questions regarding quotes and invoicing.
• Help with the job certificate process and make sure that surveyor attendance data is entered accurately and on time, including overtime and cost claims.
• Oversee the acquisition and maintenance of personal protective equipment for surveyors.
• In their absence, take up other administrators' ad hoc tasks, such as reception.
• Update and produce a monthly report as needed
• Help stakeholders and complete ad hoc job requests from start to finish

Requirements

• Two to three years minimum of relevant administrative experience, ideally in the marine sector
• Possess strong practical understanding of Microsoft Excel and be competent with numbers
• Outstanding communication and interpersonal abilities
• Computer Savvy
• Experience in billing, ideally in the maritime sector