Marine Executive (Shipmanagement)

Direct Search Global; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Direct Search Global is seeking a Marine Assistant to provide administrative and operational support to the Marine Manager and Superintendents. You will assist with vessel reporting, KPI data collection, and documentation, contributing to efficient vessel management.

The role suits an organized, detail-oriented candidate with 1–3 years in ship management or maritime administration who can work with cross-functional shore-based and vessel teams. Proficiency in MS Office is essential.

Qualifications

• Diploma/degree in Maritime Studies, Nautical Studies, Shipping, or related discipline.
• 1–3 years in ship management or maritime administration; fresh grads considered.
• Familiar with vessel questionnaires (Q88) and KPI reporting.
• Strong numerical, analytical and report-compilation skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Provide daily administrative and operational support to Marine Manager and Superintendents.
• Monitor vessel operations and follow up on outstanding matters with vessels.
• Compile month-end vessel operational and performance reports.
• Collect and consolidate vessel KPI data for management reporting.
• Maintain records of vessel performance, incidents, and inspections.
• Complete and update vessel questionnaires including Q88.
• Coordinate with vessel personnel for timely operational information.
• Prepare reports, presentations, and meeting materials.
• Maintain vessel certificates, records and marine documentation.
• Assist with audits and vessel visits; update procedures and documents.

Skills

Numerical skills

Analytical skills

Report compilation

MS Office

English communication

Independence

Organised, detail-oriented

Education

Diploma or degree in Maritime Studies, Nautical Studies, Shipping, Business Administration or related discipline

Tools

Q88

KPI reporting

Document management systems

Job description

We are seeking a Marine Assistant to provide administrative and operational support to the Marine Manager and Marine Superintendents in the day-to-day management of vessels.

The successful candidate will assist with vessel reporting, performance monitoring, documentation and the completion of vessel questionnaires. This role is suitable for an organised and detail-oriented individual looking to develop a career in ship management and marine operations.

Key Responsibilities

Provide daily administrative and operational support to the Marine Manager and Marine Superintendents.

Assist with monitoring vessel operations and follow up on outstanding matters with vessels.

Compile month-end vessel operational and performance reports.

Collect, review and consolidate vessel KPI data for management reporting.

Maintain records relating to vessel performance, incidents, inspections and operational matters.

Complete and update vessel questionnaires, including Q88 and other customer or charterer documentation.

Coordinate with vessel personnel to obtain accurate and timely operational information.

Assist with preparing reports, presentations, correspondence and meeting materials.

Maintain vessel certificates, records and marine documentation in the relevant systems.

Track the status of inspections, audits, observations and corrective actions.

Support preparations for internal audits, external inspections and vessel visits.

Assist with updating operational procedures, forms and document-control records.

Liaise with Technical, HSEQ, Crewing and Operations teams on vessel-related requirements.

Maintain departmental databases, filing systems and document registers.

Perform other marine operations and administrative duties assigned by management.

Requirements

Diploma or degree in Maritime Studies, Nautical Studies, Shipping, Business Administration or a related discipline.

1–3 years of experience in ship management, vessel operations or maritime administration would be advantageous.

Fresh graduates with relevant maritime qualifications may also be considered.

Familiarity with vessel questionnaires, Q88, KPI reporting or ship-management documentation would be beneficial.

Good understanding of basic vessel operations and maritime terminology.

Strong numerical, analytical and report-compilation skills.

Organised, detail-oriented and able to manage multiple deadlines.

Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.

Able to communicate effectively with shore-based teams and vessel personnel.

Strong written and verbal communication skills in English.

Able to work independently while supporting a wider marine team.