Admin Assistant (Marine)

Focal Search Pte Ltd; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A leading logistics firm in Singapore is seeking a Logistics Coordinator who will be responsible for receiving order confirmations, coordinating delivery with clients, and handling shipment documentation. Ideal candidates should possess a Diploma in Mechanical Engineering and have at least three years of experience in a Marine or Offshore environment. Applicants must demonstrate effective planning and coordination skills for successful job execution.

Qualifications

• At least 3 years of experience in a Marine or Offshore environment.

Responsibilities

• Receive daily order confirmations and coordinate with internal teams.
• Email correspondences with clients about delivery instructions.
• Issue Delivery Orders and coordinate collection and delivery.

Skills

Effective job planning

Time management

Coordination skills

Education

Diploma in Mechanical Engineering

Job description

• Receive daily order confirmations and coordinate with the internal company for execution.
• Email communication/correspondence with the client and sales regarding preparedness and delivery instructions.
• Issue a Delivery Order and coordinate with business logistics management team for collection and delivery.
• Ordering of packing materials.
• Preparation of shipment documentation and liaison with shipping/forwarding companies for exporting products.
• Regularly update the status and location of ERP components.
• Coordinate with the client and business logistics management team to clear the scrap components.
• Coordinate with subcontractors/suppliers for outsourcing and issue the necessary documents.
• Demonstrates effective job planning, good time management and coordination skills
• Compile all the necessary paperwork and generate job files for invoicing.
• Create daily and weekly job status and forecast reports.

Job Requirements

• At least a Diploma in Mechanical Engineering.
• At least three years of experience in a Marine or Offshore environment