Admin Executive (JLPT N2/N1)

ZEN CAREER PTE. LTD.; Singapore; On-site; SGD 44,000 - 52,000; Full time

Job summary

Zen Career Pte Ltd in Singapore seeks an administrative coordinator fluent in Japanese and English to support cross-border coordination with Japan HQ. You will translate documents, prepare reports, and manage day-to-day office administration on a renewable contract basis.

The role requires JLPT N2/N1 and strong communication across bilingual teams. Working location is Commonwealth, with standard business hours Monday to Friday.

Qualifications

• JLPT N2 or N1 required for translation and liaison with Japan HQ.

Responsibilities

• Provide administrative support and coordinate with Japan HQ.
• Prepare, review and submit reports and admin materials on time.
• Liaise with Japan HQ in Japanese and English for smooth communication.
• Translate routine documents between Japanese and English.
• Coordinate admin matters between Singapore office and Japan HQ.
• Support management with day-to-day admin and office coordination.
• Prepare business letters, reports, forms, presentations and meeting materials.
• Maintain records, databases and filing systems.
• Assist with meeting arrangements including scheduling and minutes.
• Handle internal admin matters and follow-up with stakeholders.
• Manage routine correspondence and admin requests.
• Ensure document control and version management for submissions to HQ.
• Support ad-hoc projects from management or HQ.
• Undertake other admin duties as assigned.

Skills

Japanese translation

English communication

Coordination

Job description

Details :

• Working location: Commonwealth

• Salary up to $4,300

• Monday - Friday, 8.30am - 5.30pm

• Renewable Contract

Jobscope :

• Provide administrative and documentation support, with a focus on coordination with Japan HQ.

• Prepare, review and submit reports, documents and administrative materials accurately and within required timelines.

• Liaise with Japan HQ in both Japanese and English to facilitate smooth communication.

• Translate routine documents, emails, forms, instructions and other materials between Japanese and English.

• Coordinate administrative matters and follow-ups between the Singapore office and Japan HQ.

• Support management with day-to-day administrative and office coordination.

• Prepare business letters, reports, forms, presentations and meeting materials.

• Maintain accurate records, databases, filing systems and documentation.

• Assist with meeting arrangements, including scheduling, preparation of materials and minutes-taking.

• Coordinate internal administrative matters and follow up with relevant stakeholders to ensure timely completion.

• Handle routine correspondence, enquiries and administrative requests.

• Ensure proper document control, filing and version management for submissions to Japan HQ.

• Support ad-hoc projects and assignments from management or Japan HQ.

• Undertake other administrative duties as assigned by management.

Requirements :

• JLPT N2 or N1 as this role requires you to do translation work and liaise with Japan HQ (Japanese-Speaking Management)

We regret to inform that only shortlisted candidates would be notified

Zen Career Pte Ltd | EA License No: 24C2559
Charlotte Lim (Limanqi) |EA Personnel No: R23113764