Executive Secretary (JLPT N1)

MCI Career Services; Singapore; On-site; SGD 60,000 - 75,000; Full time

Job summary

MCI Career Services Pte Ltd is seeking an Executive Assistant to provide high-level secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania and the Singapore General Manager. You will manage calendars, coordinate meetings and travel, and handle confidential documentation.

The role requires Japanese JLPT N1 proficiency, exceptional organization, and polished communication with internal and external stakeholders.

Qualifications

• Prior experience in secretarial/executive support to senior management preferred.
• Proficient in spoken and written Japanese (JLPT N1).
• Attention to detail and strong organizational skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Provide full secretarial support to the CRO in Asia & Oceania and the Singapore GM.
• Maintain/update CRO/GM calendar for meetings and personal appointments.
• Manage travel arrangements including flights, accommodation, visas and travel itineraries.
• Handle accounting documents: payments, expense calculations, disbursements and record keeping.
• Provide administrative and logistics support for events, meetings, and functions.
• Receive guests and coordinate business lunches/dinners and related logistics.
• Liaise with internal/external stakeholders; coordinate with drivers for daily transportation.
• Maintain department assets and office items for Management’s Office.
• Oversee CRO/GM residence upkeep and household matters.
• Maintain confidential documentation system and handle sensitive information with discretion.

Skills

Japanese JLPT N1

Attention to detail

Organizational skills

Communication skills

Job description

Singapore, Singapore | Posted on 11/22/2024

• 5 working day- Hybrid (WFH most ofthe time)
  
• AWS + VB
  

Job Responsibilities:

• Providefull secretarial support to the Chief Regional Officer (CRO) in Asia &Oceania, Region/General Manager (GM) of Singapore Branch in his daily dutiesand affairs, in relation to managing the MC Branch Offices and subsidiaries inthe Asia-Oceania region.
  
• M aintainand update CRO/GM’s calendar to ensure good time management on scheduling ofmeetings, conferences and any other business/personal appointments.
  
• Managebusiness travel support such as arrangement of flights and accommodationbookings, airport transfer, visa documentation and planning of travelitinerary in accordance with business meetings schedule etc.
  
• Managethe accounting documentations for the Executive Management but not limited to,handling payment processing, expense calculation, preparing paymentdisbursements via the accounting system and record keeping of payment/receipttransactions.
  
• Provideadministrative and logistics support such as arrangement of transportation,accommodation, restaurant or office meeting room booking etc. for regionalinternal and external business functions/events.
  
• R eceiveguests and arrange for business lunches/dinners or any other related event/logisticsmatters.
  
• M aintaingood relationship with internal/external stakeholders at all levels foreffective communications; including closely liaise with company drivers tocoordinate for Management’s daily transportation matters.
  
• Managedepartment assets and office miscellaneous items for the Management’s Office.
  
• Maintenanceof CRO/GM’s residence, including managing possible faults within theresidential premise and all household related matters.
  
• Maintainthe administrative documentation system for the Management such as recordkeeping of confidential/important documents etc., handle any sensitive andconfidential information with utmost professionalism and discretion.
  
• Any otherad-hoc administrative tasks to be assigned.
  

Job Requirement:

• Prior workingexperience in secretarial/Executive Assistant role to the Executive Management ispreferred.
  
• P roficient in spoken and written Japanese (JLPT N1)
  
• At tention to detail and good organizational skills
  
• Excellent communication and interpersonal skills
  

Applicants who possess relevant experience for the aboveresponsibilities are most welcome to apply. If you do not possess the aboveexperience, your application will still be considered on individual merits andyou may be contacted for other opportunities.

By submitting your personal data and/or resume, you give consent tocollection, use and disclosure of your personal data and/or resume by thecompany (or its agent) for the purpose of the processing and administration bythe company relating to this job application.

**We regret to inform that only shortlisted candidates would benotified.

Nancsi Goh Pek Cheng
Registration Number: R24123939
EA Licence No: 06C2859 (MCI Career Services Pte Ltd)