Bilingual Admin Coordinator (JP/EN)

ZEN CAREER PTE. LTD.; Singapore; On-site; SGD 44,000 - 52,000; Full time

Job summary

Zen Career Pte Ltd in Singapore seeks an administrative coordinator fluent in Japanese and English to support cross-border coordination with Japan HQ. You will translate documents, prepare reports, and manage day-to-day office administration on a renewable contract basis.

The role requires JLPT N2/N1 and strong communication across bilingual teams. Working location is Commonwealth, with standard business hours Monday to Friday.

Qualifications

• JLPT N2 or N1 required for translation and liaison with Japan HQ.

Responsibilities

• Provide administrative support and coordinate with Japan HQ.
• Prepare, review and submit reports and admin materials on time.
• Liaise with Japan HQ in Japanese and English for smooth communication.
• Translate routine documents between Japanese and English.
• Coordinate admin matters between Singapore office and Japan HQ.
• Support management with day-to-day admin and office coordination.
• Prepare business letters, reports, forms, presentations and meeting materials.
• Maintain records, databases and filing systems.
• Assist with meeting arrangements including scheduling and minutes.
• Handle internal admin matters and follow-up with stakeholders.
• Manage routine correspondence and admin requests.
• Ensure document control and version management for submissions to HQ.
• Support ad-hoc projects from management or HQ.
• Undertake other admin duties as assigned.

Skills

Japanese translation

English communication

Coordination

Job description

Zen Career Pte Ltd in Singapore seeks an administrative coordinator fluent in Japanese and English to support cross-border coordination with Japan HQ. You will translate documents, prepare reports, and manage day-to-day office administration on a renewable contract basis.

The role requires JLPT N2/N1 and strong communication across bilingual teams. Working location is Commonwealth, with standard business hours Monday to Friday.