Admin Executive (1 Year Contract)

ZEN CAREER PTE. LTD.; Singapore; On-site; SGD 44,000 - 52,000; Full time

Job summary

Zen Career Pte Ltd in Singapore seeks an Administrative Coordinator with Japanese-English translation capabilities to support coordination with Japan HQ. You will prepare reports, maintain records, translate documents, and assist with meeting arrangements, while liaising between Singapore office and Japan HQ.

The role requires JLPT N2 or N1 and strong bilingual communication in Japanese and English. Work location is Commonwealth, Singapore, Monday–Friday, with a renewable contract and a salary

Qualifications

• JLPT N2 or N1 required for translation and liaising with Japan HQ (Japanese-speaking).

Responsibilities

• Provide administrative and documentation support with coordination to Japan HQ in Japanese and English.
• Prepare, review and submit reports, documents and materials within timelines.
• Translate routine documents, emails, forms and instructions between Japanese and English.
• Coordinate administrative matters between the Singapore office and Japan HQ.
• Assist with meeting arrangements, including scheduling and minutes-taking.

Skills

JLPT N2/N1 translation

Job description

Details :

• Working location: Commonwealth
• Salary up to $4,300
• Monday - Friday, 8.30am - 5.30pm
• Renewable Contract

Jobscope :

• Provide administrative and documentation support, with a focus on coordination with Japan HQ.
• Prepare, review and submit reports, documents and administrative materials accurately and within required timelines.
• Liaise with Japan HQ in both Japanese and English to facilitate smooth communication.
• Translate routine documents, emails, forms, instructions and other materials between Japanese and English.
• Coordinate administrative matters and follow-ups between the Singapore office and Japan HQ.
• Support management with day-to-day administrative and office coordination.
• Prepare business letters, reports, forms, presentations and meeting materials.
• Maintain accurate records, databases, filing systems and documentation.
• Assist with meeting arrangements, including scheduling, preparation of materials and minutes-taking.
• Coordinate internal administrative matters and follow up with relevant stakeholders to ensure timely completion.
• Handle routine correspondence, enquiries and administrative requests.
• Ensure proper document control, filing and version management for submissions to Japan HQ.
• Support ad-hoc projects and assignments from management or Japan HQ.
• Undertake other administrative duties as assigned by management.

Requirements :

• JLPT N2 or N1 as this role requires you to do translation work and liaise with Japan HQ (Japanese-Speaking Management)

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform that only shortlisted candidates would be notified*

We wish you all the best in your career search.

Zen Career Pte Ltd | EA License No: 24C2559

Charlotte Lim (Limanqi) |EA Personnel No: R23113764