Administrative (Japanese-speaking N2) / Up till $4300 basic

RECRUIT NOW SINGAPORE PTE. LTD.; Singapore; On-site; SGD 29,000 - 48,000; Full time

Job summary

RECRUIT NOW SINGAPORE PTE. LTD. is seeking an organized Office Administrator to support liaison with Japan HQ and handle document control.

You will translate routine documents and maintain accurate records to ensure clear communication between the Singapore office and Japan. The role offers exposure to a Japan-based construction company, a Monday–Friday schedule (8:30am–5:30pm), and a salary up to SGD 4,300 plus bonus.

Qualifications

• Diploma or equivalent qualification in Business Administration, Management, or a related discipline.
• Min Requirement JLPT N2.
• Experience in administrative or coordination roles is preferred.
• Proficient in MS Office applications (Word, Excel, PowerPoint).

Responsibilities

• Communicate with Japan HQ on administrative and documentation matters.
• Translate routine documents, emails, forms and instructions to support communication.
• Review documents to ensure information is accurately conveyed between Singapore office and HQ.
• Provide general administrative support to management and the office.
• Prepare letters, reports, forms, presentations and meeting materials.
• Maintain records, databases and filing systems.
• Assist with scheduling meetings, meeting documents and minutes.
• Coordinate internal administrative matters and follow up with stakeholders.
• Handle routine correspondence and inquiries.
• Maintain versioning of documents submitted to HQ.
• Assist with ad-hoc projects and other duties as assigned.

Skills

Microsoft Office

Education

Diploma in Business Administration or related discipline

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

• Up till $4300 basic + Bonus (salary will commensurate according to experience & qualifications)

• Location: Commonwealth Drive

• Working Days/Timings: Monday to Friday (8:30am to 5:30pm)

• Japan MNC & International Exposure

• Direct Liaison with Japan HQ

• HR & Office Administration Exposure

• Career Growth in M&E Engineering Industry
  

Responsibilities:

• Communicate with Japan HQ, particularly on administrative and documentation matters.

• Handle translation of routine documents, emails, forms and instructions to support effective communication.

• Review documents to ensure that information is accurately conveyed between the Singapore office and HQ.

• Provide general administrative support to management and the office.

• Prepare letters, reports, forms, presentations, meeting materials and other administrative documents.

• Maintain accurate records, databases and filing systems.

• Assist with scheduling meetings, preparing meeting documents and taking minutes where required.

• Coordinate internal administrative matters and follow up with relevant stakeholders.

• Handle routine correspondence and administrative enquiries.

• Maintain proper control and versioning of documents submitted to HQ.

• Assist with ad‑hoc projects and assignments from management or HQ.

• Perform other reasonable administrative duties as assigned.
  

Requirements:

• Diploma or equivalent qualification in Business Administration, Management, or a related discipline.

• Min Requirement JLPT N2

• Minimum 2–3 years of administrative or coordination experience preferred.

• Experience working with a Japan-based construction company or a company with headquarters in Japan will be an advantage.

• Experience in document control, reporting or corporate administration is preferred.

• Ability to read and understand business correspondence and documentation from Japan is preferred.

• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.