Admin Executive (Full Time / Part-Time)

BeeX; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A pioneering robotics firm in Singapore is seeking an Admin Executive to support daily office operations through paperwork management and administrative support. The role involves finance-related tasks like invoice processing and expense tracking while working closely with a multi-disciplinary team. Candidates should be meticulous, organized, and possess strong communication skills, with a genuine interest in finance and basic accounting processes. The company offers competitive remuneration and various benefits to support growth.

Benefits

Market competitive salary

Healthcare support

Support for skills upgrading/learning credits

Special access to industry events

Well-stocked pantry with great snacks

Qualifications

• Meticulous and detail-oriented in handling paperwork and financial documents.
• Highly organized, capable of managing multiple files and deadlines efficiently.
• Strong communication skills to interact with internal teams and external vendors.

Responsibilities

• Support finance-related tasks, including invoice processing and expense tracking.
• Prepare administrative documents, reports, letters, and meeting minutes.
• Coordinate office operations like scheduling and vendor liaison.

Skills

Attention to detail

Organizational skills

Communication skills

Proactiveness

Job description

ABOUT BeeX

BeeX is building the world's most advanced Hovering Autonomous Underwater Vehicles (HAUVs).

BeeX specialises in providing autonomous robotics solutions to safeguard underwater infrastructure in the maritime, energy and defense sectors, reducing over 90% of carbon emissions. We are pioneering Autonomous Robotics-as-a-Service (ARaaS) on a global scale, supported by decades of operational experiences in harsh waters. With unprecedented efficiency, we strive to provide our customers with a one-point solution for asset integrity management -- protecting assets they value, making sure they stay safe.

WHY JOIN US NOW

The industries we serve need new ways to overcome their current challenges, and BeeX is delivering exactly that. Creating anything new is very hard. To do this, we need outstanding people.

At BeeX, everyone is dependent; united by enthusiasm for bold innovation. Our multi-disciplinary team thrives in dynamic environments, driving transformative advancements globally.

Your progress at BeeX depends largely on you, not some arbitrary corporate ladder. You will be exposed to different aspects of Deeptech, from design to commercialisation. Join us to make a meaningful impact on the world!

Your Role

As the Admin Executive, you will support our daily office operations through managing paperwork, coordinating processes, and providing administrative support, especially with a strong interest in finance and accounting. You will report directly to the CEO. Your daily schedule will include frequent interactions with a multi-disciplinary team.

Job Scope

• Support finance-related tasks, including invoice processing, expense tracking, and basic bookkeeping.
• Prepare administrative documents, reports, letters, and meeting minutes.
• Coordinate office operations, including scheduling, vendor liaison, and procurement of supplies.
• Ensure accuracy and completeness of all documents, demonstrating high meticulousness.

Desired Qualities

• Meticulous and detail-oriented, with strong accuracy in handling paperwork and financial documents.
• Highly organised, capable of managing multiple files, deadlines, and tasks efficiently.
• Strong communication skills, able to interact professionally and clearly with internal teams and external vendors.
• Proactive and dependable, demonstrating initiative, follow-through, and the ability to work independently.
• Genuine interest in finance and accounting, and comfortable assisting with basic financial processes and documentation.

Remuneration & Benefits

We are committed to recognizing and rewarding outstanding talent.

• Market competitive salary.
• Growth opportunities aligned with your direct contribution to the company, not an arbitrary corporate ladder.
• Healthcare support
• Support for skills upgrading/learning credits
• Special access to industry events.
• Well-stocked pantry with great snacks