Admin Executive (Central | 5 Days | No exp needed)

JAC Recruitment Pte. Ltd.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

Our client in Singapore is seeking an Admin Executive to support daily administrative and sales operations from One-North. You will manage orders, quotations, documents, and correspondences while coordinating shipments and providing frontline admin support.

The role requires attention to detail, good communication, and the ability to multitask in a fast-paced environment. Working hours are Mon-Fri, 9AM-6PM, with a collaborative team culture.

Qualifications

• Diploma in Business Administration or related discipline.
• 1–2 years of admin, sales support, or customer service experience.
• Fresh graduates welcomed with a positive learning attitude.
• Proficient in MS Office (Excel, Word, Outlook).
• SAP ERP experience is a plus.
• Strong organizational skills and attention to detail.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Good communication and interpersonal skills with a customer-focused approach.
• Proactive team player with responsible attitude.

Responsibilities

• Process sales orders accurately and promptly with complete information.
• Prepare and manage quotations, PO, DO, invoices, and related documents.
• Maintain accurate records and filing of admin and operations docs.
• Coordinate shipments and ensure timely delivery and collection.
• Liaise with customers and vendors on billing and admin queries.
• Handle incoming calls and direct inquiries professionally.
• Manage shared email and respond to inquiries promptly.
• Provide admin and operational support to the department.
• Assist Head of Department with ad hoc duties and projects.

Skills

Strong organisational skills

Attention to detail

Communication skills

Team player

Customer-focused

Education

Diploma in Business Administration

Tools

SAP ERP

Job description

Company Overview

Our client is a well-established multinational organization with a strong presence across Asia. Known for its commitment to innovation and customer excellence, the company provides a stable and collaborative work environment where employees are encouraged to learn, grow, and contribute to business success.

They are currently seeking a proactive and detail-oriented Admin Executive to support their daily administrative and sales operations.

Working Location: One-North, Singapore

Working Hours: Monday - Friday, 9AM - 6PM

Key Responsibilities

• Process sales orders accurately and promptly, ensuring all required information and documentation are complete.
• Prepare and manage quotations, Purchase Orders (PO), Delivery Orders (DO), invoices, and other business-related documents.
• Maintain accurate records and ensure proper filing of administrative and operational documentation.
• Coordinate incoming and outgoing shipments, ensuring timely delivery and collection of parcels, equipment, and materials.
• Liaise with customers and vendors on billing, payment matters, and administrative enquiries.
• Handle incoming phone calls and direct enquiries to the appropriate teams professionally.
• Manage shared email correspondence and respond to enquiries in a timely manner.
• Provide administrative and operational support to the department.
• Assist with ad hoc duties and projects assigned by the Head of Department.

Requirements

• Minimum Diploma in Business Administration or a related discipline.
• 1 to 2 years of administrative, sales support, or customer service experience preferred.
• Fresh graduates and entry-level candidates with a positive learning attitude are encouraged to apply.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience with SAP ERP system will be an added advantage.
• Strong organisational skills with excellent attention to detail.
• Ability to manage multiple tasks, prioritise workload, and meet deadlines in a fast-paced environment.
• Good communication and interpersonal skills with a customer-focused approach.
• A proactive team player with a positive and responsible work attitude.