Admin Executive

Catalyst Talent Strategy Consulting; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Catalyst Talent Strategy Consulting is seeking an Administrative Support professional to handle order processing, documentation, and logistics coordination for a Japan-based MNC client. You will work with internal stakeholders to ensure accurate order logging and timely document preparation.

The role requires 2+ years in administrative support, proficiency in MS Office, and ability to work independently or in a team under tight deadlines.

Qualifications

• Bachelor or Diploma in Business/Administration or related field.
• Experience in administrative support or sales coordination is preferred.
• Proficient with MS Office (Outlook, Excel, Word, PowerPoint).
• Knowledge of SAP is a plus.

Responsibilities

• Gather, prepare and validate documents for order logging.
• Maintain accuracy of orders and related documents.
• Prepare DO, invoices, debit notes and credit notes.
• Coordinate with internal stakeholders on processes and logistics.
• Assist in logistics arrangements for delivery and asset management.
• Manage vendor and customer accounts creation information.

Skills

MS Office

Sales Order Processing

Simple Accounting

Analytical Thinking

Organizational Skills

Team Collaboration

Education

Bachelor/Diploma in Business Administration

Tools

SAP

Job description

The client is a well-known MNC from Japan. Its fifth research centre aims to speed up the time-to-market of new technologies that help contribute to the resolution of a broad range of business and social concerns.

Job Responsibilities:

• Gather, prepare and validate documents to submit for order logging
• Maintain accuracy of orders
• Prepare DO, Invoice, Debit note and Credit note
• Work with various internal stakeholders for different process
• Assist in logistics arrangements for delivery
• Inventory management
• Resolve issue with vendor on DO & invoice discrepancy
• Manage different types of documents to ensure it is received and kept accordingly
• Prepare and gather information & documents for Vender Account & Customer Account creation
• Manage order from processing till order closure
• Support FSBU event (external marketing event, Internal Team bonding, D&D and etc)
• Working on reports
• In-direct staff hiring and managing of timesheet and renewal contract
• Asset management
• Any other ad-hoc duties as required or assigned

Job Requirements:

• Bachelor/ Diploma Degree in Business, Business Administration or other relevant disciplines
• At least 2 years working experience in administrative support/general clerical/administrative duties/sales coordination
• Knowledge in MS office (outlook, Excel, word, PPT)
• Knowledge in Sales Order Processing
• Knowledge in simple accounting
• Adaptive to changes
• Able to work with both internal and external stakeholder
• Able to work independently or within a team
• Possess analytical and problem-solving skills
• Excellent organizational and multitasking skills
• Able to work under pressure on strict deadlines

Good to have:

• Knowledge in SAP

About Us:

Catalyst Talent Strategy Consulting is an executive search firm that is specialized in providing recruitment solution for our clients. We are registered with MOM in 2016.