Admin Executive

So Drama! Entertainment; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An event management company in Singapore is looking for an Admin Executive to support planning and execution activities. This role involves managing logistics, coordinating vendors, and ensuring smooth event operations. The ideal candidate has a diploma or degree in a related field and possesses strong communication and problem-solving skills. Candidates with 1–3 years of experience in admin support or event coordination are encouraged to apply. This position requires flexibility to work evenings and weekends.

Qualifications

• 1–3 years of experience in admin support or events coordination.
• Fresh grads with relevant experience considered.
• Proficient in modern productivity tools.

Responsibilities

• Support the planning and execution of contest and onsite activations.
• Lead the setup and breakdown of onsite events.
• Act as the primary point of contact for clients during events.

Skills

Event Coordination

Communication Skills

Problem Solving

Attention to Detail

Customer Service

Education

Diploma / Degree in Business Administration, Events, or related fields

Tools

Microsoft Office

Job description

The Admin Executive is responsible for supporting the planning, coordination, and execution of contest activities and onsite events that strengthen audience engagement and brand presence. This role works cross-functionally with internal teams and external partners to manage logistics, ensure smooth event operations, and deliver a positive experience for participants and guests.

Job Description

Administrative

• Assist with planning and execution of contest and onsite activations.
• Liaise with Creative Innovation for contest visuals and assist to publish social media posts to Station Social Media platforms & CMS for stations’ contests including writing of captions.
• Assist in selection of winners and pushing out notification for stations and marketing contests.
• Liaising with Kakee Team for physical prize facilitation.
• Managing prize inventory; ensure that all prizes are fully utilised before expiration and update of register accordingly.
• Perform Purchase Requests, GRN & Direct Invoicing on Tenderboard.
• Assist and support Producer-Presenters on ground duties.
• Assist in Studio Visits (if any), including security clearance for stations' guests.

Engagements

• Event Execution & Coordination
• Lead the full setup, execution, and breakdown of onsite events.
• Ensure all event components (staging, décor, audiovisual, catering, registration, etc.) are delivered according to the event plan.
• Manage event flow and timing, making adjustments as needed to keep the schedule on track.
• Serve as the onsite liaison between clients, vendors, and venue staff.

Vendor & Staff Management

• Direct onsite staff, including event coordinators, volunteers, catering teams, and contractors.
• Coordinate vendor arrivals, load-in, setup, and strike.
• Verify that vendors fulfill contractual obligations and follow venue rules and safety protocols.

Client & Guest Relations

• Act as the primary point of contact for the client throughout the event day.
• Address client questions, concerns, or last-minute changes with professionalism and urgency.
• Ensure a positive experience for all attendees, assisting with issues such as seating, accessibility, and general inquiries.

Risk & Issue Management

• Anticipate potential event-day issues and proactively implement solutions.
• Manage emergencies, safety concerns, and unexpected logistical challenges.
• Maintain compliance with venue policies, permits, and safety standards.

Logistics & Administrative Duties

• Oversee event registration, check-in, and guest flow as needed.
• Conduct pre-event inspections to ensure the venue is prepared.
• Complete post-event reporting, including incident logs, vendor performance feedback, and improvement recommendations.
• Source and secure venue for onsite engagements.

Requirements

• Diploma / Degree in Business Administration, Events, or related fields.
• 1–3 years of experience in admin support or events coordination (fresh grads with relevant experience considered).
• Capable of coordinating vendors, onsite staff, and logistics teams effectively.
• Good communication skills for liaising with internal teams, clients, and guests.
• Able to handle onsite issues, last-minute changes and problem-solving under pressure.
• Proficient in Microsoft Office and tech-savvy with modern productivity tools.
• Detail-oriented, proactive and able to manage multiple tasks independently.
• Comfortable performing onsite duties and working occasional evenings/weekends for events.
• Positive team player with professionalism, strong follow-through, and a customer-service mindset.