Admin Executive

GAIA LIFESTYLE HOLDINGS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A food and beverage firm in Singapore is seeking an Executive for HTYN House to provide administrative support. The candidate will handle daily tasks including correspondence, inventory management, and office maintenance. Strong interpersonal skills and a positive attitude towards learning are essential. Candidates should have a Diploma or equivalent in any field and be comfortable working in a fast-paced environment, with occasional weekend hours required.

Qualifications

• Diploma or equivalent in any field required.
• Detail-oriented with a positive attitude towards learning.
• Ability to work both independently and in a team.

Responsibilities

• Coordinate daily administration duties and manage correspondence.
• Assist with employee onboarding and maintain inventory of supplies.
• Manage petty cash and coordinate office maintenance tasks.

Skills

Good disposition

Interpersonal skills

Detail-oriented

Microsoft Office proficiency

Ability to multi-task

Education

Diploma/A Levels/ITE/Professional Certificate

Job description

Established in 2019, Gaia Lifestyle Holdings Pte. Ltd. is a Food and Beverage (F&B) and Shared Services Company managing F&B Operations as well as providing support services to a rapidly growing Group of Companies in multiple industries comprising concert/live shows management and promotions, F&B, hospitality, and real estate management. Gaia Lifestyle Holdings Pte. Ltd. regularly measures and improves process quality, examines, and applies best industry practices, identifies new and advanced technological implementations as well as trains and develops our employees to keep them relevant.

The primary role of the Executive, HTYN House and Visitor Experience is to provide support to the Assistant Manager and any other persons or companies assigned, in a professional and timely manner. This individual should possess good communication, friendly and approachable personality, and is a good team player.

Job Responsibilities

• Coordinate and assist in day-to-day general administration duties such as manage phone calls, correspondence (e-mail, letters, etc.), paperwork duties (filing, scanning, etc.) and reception duties
• Assist with Employee Onboarding such as preparation of office equipment, stationery, and gift purchases for employees
• Maintain and monitor the inventory of office and admin supplies (e.g. stationery, pantry items, printing materials, business cards)
• Update records such as contact lists, access cards, and office keys
• Manage petty cash and verify staff claims and reimbursements
• Assist with IT and HR administration
• Manage overall office maintenance, including air-conditioning, toilets, printers, pantry equipment, and liaise with external vendors for service needs
• Schedule and coordinate both preventive and reactive office repairs and servicing
• Oversee indoor and outdoor office cleaning matters, pest control, plant maintenance, and sanitary bin services
• Participate and support ongoing Employee welfare activities and Company Events
• Consolidate monthly complimentary meal arrangements
• Assist with activity coordination such as booking badminton courts for company group events
• Assist with staff and company travel arrangements, including flight and hotel bookings, travel insurance (including private jet coverage), and sourcing insurance quotations
• Document and maintain SOPs for all admin-related processes
• Assist in ad-hoc duties as and when required

Job Requirements

• Diploma/A Levels/ITE/Professional Certificate in any field
• Good disposition, interpersonal, meticulous and detail-oriented with ability to multi-task
• Comfortable working in a fast-paced environment
• Possess a positive attitude to learn and grow with the company
• Proficiency in Microsoft Office will be an advantage
• Able to work independently and as well as a team
• Comfortable with working schedules on weekends when required

By submitting your application, you consent to the collection, use, and disclosure of your personal data by Gaia Lifestyle Holdings Pte Ltd for the purposes of processing and assessing the job application, and for other employment-related purposes in accordance with the Personal Data Protection Act 2012 (PDPA).

You declare that the information provided in your application is true and complete to the best of your knowledge. You understand that any false or misleading information may result in the rejection of application or, if employed, termination of employment.