Admin Executive

PROCESS MAINTENANCE SOLUTIONS PTE. LTD.; Singapore; Hybrid; SGD 31,000 - 36,000; Full time

Job summary

ARCHE° DESIGN CO is seeking an Admin Executive in Singapore to manage day-to-day office administration, correspondence, records, and filing. You will coordinate calendars, support senior staff with executive tasks, and maintain a well-organized, efficient office.

The role includes assisting with basic accounting or billing, preparing reports, and ensuring office supplies are stocked while facilitating clear communication between design teams and external vendors in a hybrid Outram setting.

Qualifications

• Experience in executive/administrative support with scheduling and documentation.
• Strong organizational skills and attention to detail.
• Proficiency in office software and digital collaboration tools.

Responsibilities

• Manage correspondence and maintain records.
• Organize files and documentation.
• Coordinate calendars and support senior team members with executive administrative tasks.
• Assist with basic accounting or billing support.
• Prepare reports.
• Ensure office supplies and resources are maintained.
• Support internal communication.
• Coordinate between design teams and external vendors.

Skills

Executive support

Calendar management

Office coordination

Record keeping

Communication skills

Education

Diploma or degree

Tools

MS Office

Google Workspace

Job description

Admin Executive

ARCHE° DESIGN CO

Outram, Central Region

(Hybrid)

Administrative Assistants (Administration & Office Support)

Full time

$2,800 – $3,200 per month

Posted 4h ago

About the role

This is a full-time Administrative Executive role based in Singapore, handling day-to-day office administration, including managing correspondence, maintaining records and organizing files and documentation. The role involves coordinating calendars and supporting senior team members with executive administrative tasks. The Administrative Executive will assist with basic accounting or billing support, prepare reports and ensure office supplies and resources are maintained. This role also supports internal communication, helps with coordination between design teams and external vendors and contributes to a well-organized and efficient office environment.

Key responsibilities

• Manage correspondence and maintain records
• Organize files and documentation
• Coordinate calendars and support senior team members with executive administrative tasks
• Assist with basic accounting or billing support
• Prepare reports
• Ensure office supplies and resources are maintained
• Support internal communication
• Coordinate between design teams and external vendors

About you

• Strong Executive Administrative Assistance and Administrative Assistance skills, including scheduling, documentation and support for senior leadership
• Solid General Administration skills, such as office coordination, record keeping and basic systems or database management
• Excellent Communication and Interpersonal Skills, with the ability to interact professionally with team members, clients and vendors
• Good organizational skills, attention to detail and the ability to manage multiple tasks and deadlines
• Proficiency in standard office software (e.g., MS Office or Google Workspace) and comfort with digital tools for communication and collaboration
• Relevant experience in an administrative or executive support role
• A diploma or degree in business administration or a related field is an advantage, though equivalent experience will be considered