Admin Executive

ARCHE° DESIGN CO; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

ARCHE° DESIGN CO in Singapore is seeking an Administrative Executive to handle day-to-day office administration, calendar coordination, and support for senior leadership. The role includes basic accounting tasks, reporting, and maintaining documentation to ensure an organized office environment.

Ideal candidates will have strong administrative experience, excellent communication, and proficiency with MS Office or Google Workspace. A business administration qualification is advantageous.

Qualifications

• Strong executive administrative and scheduling support for senior leadership.
• General administration, office coordination and records management.
• Excellent communication and interpersonal skills with clients and vendors.
• Good multitasking, detail-oriented and deadline-driven.
• Proficient in MS Office or Google Workspace and digital collaboration tools.
• Diploma or degree in business administration or related field; equivalent experience considered.

Responsibilities

• Manage correspondence and maintain records.
• Organize files and documentation.
• Coordinate calendars and support senior team members with executive administrative tasks.
• Assist with basic accounting or billing support.
• Prepare reports.
• Ensure office supplies and resources are maintained.
• Support internal communication.
• Coordinate between design teams and external vendors.

Skills

Scheduling

Documentation

Executive support

Office coordination

Communication

Education

Diploma or degree in Business Administration

Tools

MS Office

Google Workspace

Job description

About the role

This is a full-time Administrative Executive role based in Singapore, handling day-to-day office administration, including managing correspondence, maintaining records and organizing files and documentation. The role involves coordinating calendars and supporting senior team members with executive administrative tasks. The Administrative Executive will assist with basic accounting or billing support, prepare reports and ensure office supplies and resources are maintained. This role also supports internal communication, helps with coordination between design teams and external vendors and contributes to a well-organized and efficient office environment.

Key responsibilities

• Manage correspondence and maintain records
• Organize files and documentation
• Coordinate calendars and support senior team members with executive administrative tasks
• Assist with basic accounting or billing support
• Prepare reports
• Ensure office supplies and resources are maintained
• Support internal communication
• Coordinate between design teams and external vendors

About you

• Strong Executive Administrative Assistance and Administrative Assistance skills, including scheduling, documentation and support for senior leadership
• Solid General Administration skills, such as office coordination, record keeping and basic systems or database management
• Excellent Communication and Interpersonal Skills, with the ability to interact professionally with team members, clients and vendors
• Good organizational skills, attention to detail and the ability to manage multiple tasks and deadlines
• Proficiency in standard office software (e.g., MS Office or Google Workspace) and comfort with digital tools for communication and collaboration
• Relevant experience in an administrative or executive support role
• A diploma or degree in business administration or a related field is an advantage, though equivalent experience will be considered