Administrative Executive (Admin Support / AP / AR / Central) - 8890

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 39,000; Full time

Job summary

The role requires 1–3 years of admin and accounting experience, strong Excel/Office skills, and familiarity with Xero or similar software. The position offers a 5-day work week with a starting salary of SGD 3,000–3,500 per month.

Qualifications

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 1-3 years of experience in administration and accounting support roles.
• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.
• Familiarity with accounting software (Xero or similar).
• Reports directly to Finance/HR/Administration Manager or Management Team.

Responsibilities

• Office administration and supplies management, procurement and inventory tracking.
• Document and file management with accurate records and Excel tracking.
• Coordinate with vendors for equipment, servicing, and internet/maintenance.
• Provide administrative and banking support including payments and deposits.
• Support HR administration and general day-to-day tasks.
• Process accounts payable/receivable, invoices, vouchers, and receipts.
• Assist bank reconciliations, petty cash, and financial closing activities.
• Maintain accounting document filing for audit and compliance.

Skills

Excel

Word

Outlook

Microsoft Office

Xero

Education

Diploma or Bachelor's Degree in Accounting/Finance/Business Admin

Tools

Xero

Job description

Position title: Administrative Executive

• Working Days: 5 days
• Working Timing: 9:00 am to 6:00 pm
• Working Location: Telok Ayer Street
• Starting Salary: $3000 - $3500

Overview

We are seeking Administrative Executive cum Accounts Assistant to provide administrative support while assisting with daily accounting and finance functions.

Key Responsibilities & Duties:

Administrative Duties (80% of job scope)

• Office Administration & Supplies Management
  Manage and replenish office supplies, stationery, drinking water, printing materials, envelopes, name cards and other office necessities.
• Document & File Management
  Handle the packing, storage, retrieval and return of physical files and documents, while maintaining accurate records and tracking in Excel.
• Vendor & Facilities Coordination
  Liaise with external vendors for office equipment, air-conditioning servicing, internet services and other maintenance or operational matters.
• Administrative & Banking Support
  Assist with season parking payments, SAL deposit slips, cashier orders, leave records and other administrative processes.
• General Administrative Support
  Provide day-to-day administrative assistance to the Manager and support ad hoc duties as required.
• Monitor office supplies inventory and coordinate procurement activities.
• Liaise with vendors, service providers, and government agencies when required.
• Support HR administration.

Accounts & Finance Duties (20% of job scope)

• Process accounts payable and accounts receivable transactions.
• Prepare invoices, payment vouchers, official receipts, and purchase orders.
• Perform data entry and maintain accurate accounting records.
• Assist in bank reconciliations and petty cash management.
• Monitor payments and follow up on outstanding receivables.
• Support monthly, quarterly, and year-end financial closing activities.
• Assist in preparing financial reports and schedules.
• Maintain proper filing of accounting documents for audit and compliance purposes.
• Ensure compliance with company policies and financial procedures.

Qualifications and Requirements:

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 1-3 years of experience in administration and accounting support
  roles.
• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.
• Familiarity with accounting software (e.Xero or similar).
• Reports directly to the Finance/HR/Administration Manager or Management Team.