Outdoor Admin Executive (Cleaning Operations)

IS Cleaning Services Pte Ltd; Singapore; On-site; SGD 2,400 - 3,600; Full time

Job summary

IS Cleaning Services Pte Ltd is seeking an Operations Support professional to coordinate daily cleaning operations across multiple sites. The role involves administrative tasks, site visits, and coordination with managers and site staff.

Proficiency in English and Mandarin plus a valid Class 3 driving license are essential. The successful candidate will travel between worksites and maintain accurate records, reports, and documentation.

Qualifications

• Valid Class 3 driving license essential for travel between worksites
• Proficiency in English and Mandarin to communicate with staff and operations
• Experience in administration, operations, facilities management, or related service industries preferred
• Comfortable working in outdoor and operational environments

Responsibilities

• Provide administrative and operational support to the Operations team for daily management of cleaning worksites
• Visit cleaning worksites regularly to address needs and resolve site issues promptly
• Coordinate daily operations with Operations Managers, Supervisors, and site personnel
• Assist in deploying manpower, tracking attendance, and maintaining records
• Maintain site records, checklists, and reports for operational transparency
• Assist with site inspections and audits, preparing detailed reports for compliance and quality
• Follow up on outstanding issues to ensure timely resolution
• Coordinate equipment, uniforms, supplies and other resources to meet site requirements
• Liaise with internal departments to enable smooth processes
• Support documentation and coordination for cleaning contracts and worksites
• Travel between worksites to perform follow-ups and coordination
• Perform other duties as assigned by Management

Skills

English proficiency

Mandarin proficiency

Coordination

Communication

Independent work

Tools

Microsoft Excel

Microsoft Word

Job description

Company Overview

We provide a full range of cleaning services to commercial buildings, shopping malls, manufacturing facilities, and residential properties.

Job Summary

Support day-to-day cleaning operations through administrative coordination, site visits, and operational assistance across multiple cleaning worksites.

Responsibilities

• Provide administrative and operational support to the Operations team to ensure smooth daily management of cleaning worksites

• Visit cleaning worksites regularly to address operational needs and resolve site issues promptly

• Coordinate daily operational matters with Operations Managers, Supervisors, and site personnel to maintain workflow efficiency

• Assist in deploying manpower, tracking attendance, and maintaining accurate operational records

• Maintain and update site records, checklists, reports, and other documentation to support operational transparency

• Assist with site inspections and jobsite audits, preparing detailed reports as required to ensure compliance and quality

• Follow up on outstanding operational issues with relevant site personnel to ensure timely resolution

• Coordinate cleaning equipment, uniforms, supplies, and other operational resources to meet site requirements

• Liaise with internal departments to facilitate smooth operational and administrative processes

• Support documentation and coordination efforts related to cleaning contracts and worksites to ensure contract compliance

• Travel between different worksites to perform operational follow-ups and coordination tasks efficiently

• Perform additional operational and administrative duties as assigned by Management to support team objectives

Required competencies and certifications

• Valid Class 3 driving license to enable travel between various cleaning worksites (essential for role duties)

• Proficiency in English and Mandarin to communicate effectively with Mandarin-speaking cleaning staff and operational personnel

Preferred competencies and qualifications

• Relevant experience in administration, operations, facilities management, cleaning services, or related service industries

• Proficiency in Microsoft Office applications, especially Excel and Word, to manage operational documentation and reporting

• Strong communication, coordination, and organizational skills to manage multiple operational matters independently

• Ability to work independently and manage multiple operational tasks efficiently

• Comfortable working in outdoor and operational environments

• Willingness to travel between different worksites as required

Other Information

Working Hours

• 6 days per week

• 8.00am to 5.00pm

Work Location

• Company office and various cleaning worksites