Assistant Admin Executive

ALPHA INTEGRATED REIT MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

ALPHA INTEGRATED REIT MANAGEMENT PTE. LTD. is seeking a degree- or diploma-qualified administrator to support the Property Management team in Singapore. You will handle records, tenant and vendor communications, and assist with maintenance and financial processes.

Responsibilities include keeping property, tenant, vendor and contract records up to date, processing invoices and purchase orders, and preparing management updates. Strong Excel and organizational skills are essential for success.

Qualifications

• Diploma in Business Administration, Property/Facilities Management or related field.
• 1–2 years of relevant administrative experience preferred.
• Proficient in Microsoft Office, especially Excel and Word.
• Good communication, organisational and coordination skills.
• Meticulous, responsible and able to work independently.
• Property management or facilities management experience will be an advantage.

Responsibilities

• Provide administrative and operational support to the Property Management team.
• Maintain and update property, tenant, vendor and contract records.
• Assist with tenant enquiries, communications and follow-up with tenants, contractors and service providers.
• Support building operations, maintenance activities, service requests and defect rectification.
• Assist with preventive maintenance schedules, work orders, quotations and purchase requests.
• Process and maintain records of invoices, purchase orders and payment documentation.
• Assist with tracking property expenses, budgets and procurement matters.
• Prepare meeting agendas, minutes, reports, notices and management updates.
• Track outstanding matters, licence expiry dates and follow-up actions to ensure timely completion.

Skills

MS Office

Excel

Word

Communication

Organizational skills

Education

Diploma in Business Administration/Property/Facilities Management

Job description

Job Description

• Provide administrative and operational support to the Property Management team.

• Maintain and update property, tenant, vendor and contract records.
• Assist with tenant enquiries, communications and follow-up with tenants, contractors and service providers.
• Support building operations, maintenance activities, service requests and defect rectification.
• Assist with preventive maintenance schedules, work orders, quotations and purchase requests.
• Process and maintain records of invoices, purchase orders and payment documentation.
• Assist with tracking property expenses, budgets and procurement matters.
• Prepare meeting agendas, minutes, reports, notices and management updates.
• Track outstanding matters, licence expiry dates and follow-up actions to ensure timely completion.

Requirement

• Diploma in Business Administration, Property/Facilities Management or related field.
• 1–2 years of relevant administrative experience preferred.
• Proficient in Microsoft Office, especially Excel and Word.
• Good communication, organisational and coordination skills.
• Meticulous, responsible and able to work independently.
• Property management or facilities management experience will be an advantage.