Admin Executive

CHIA HOE MECHANICAL ENGINEERING PTE. LTD.; Singapore; On-site; SGD 31,000 - 40,000; Full time

Benefits offered by this job

On-the-job training provided

Welcoming work culture

Job summary

CHIA HOE MECHANICAL ENGINEERING PTE. LTD. in Ang Mo Kio seeks an Admin Executive to support daily operations across sales, purchasing, production and general office tasks. The role emphasizes accuracy, organization and proactive coordination in a busy manufacturing office.

You will handle customer inquiries, issue quotes and D/O, coordinate POs and deliveries, assist with invoices and QuickBooks entries, and participate in a welcoming training culture with a standard 5-day work week.

Qualifications

• Prior experience in general administration, sales admin, or coordination.
• Proficient in Microsoft Excel and Word.
• Organized, proactive, and able to work independently.
• Knowledge of basic accounts or QuickBooks is an advantage (Not mandatory — training provided).

Responsibilities

• Customer & Sales Support: Respond to inquiries, issue sales quotations/D/O, track orders.
• Purchasing & Logistics: Coordinate with vendors, issue POs, check supplier bills, arrange deliveries.
• Production Coordination: Assist with work orders, coordinate delivery timelines with internal teams.
• Accounts & Admin: Manage petty cash, prepare payment vouchers, assist with invoice filing, QuickBooks entries.

Skills

General administration

Sales admin

Coordination

Tools

Microsoft Excel

Microsoft Word

Job description

Job Title: Admin Executive (AMK | 5-Day Work Week |)

Work Location: Ang Mo Kio (AMK)

Working Hours: Monday – Friday (Office Hours)

Why Join Us?

• Work-Life Balance: Standard 5-day work week (Mon–Fri).
• Convenient Location: Accessible office in Ang Mo Kio.
• Growth & Support: On-the-job training provided; welcoming work culture.

Job Responsibilities

We are looking for a reliable and detail-oriented AdminExecutive to join our team. You will support daily operational tasks acrosssales, purchasing, production, and general office admin.

• Customer & Sales Support: Respond to inquiries, issue sales quotations/delivery orders (D/O), track orders, and handle delivery schedules.
• Purchasing & Logistics: Coordinate with vendors, issue Purchase Orders (POs) for materials/tools, check supplier bills, and arrange deliveries.
• Production Coordination: Assist with work orders, coordinate delivery timelines with internal teams, and arrange external vendor services.
• Accounts & Admin: Manage petty cash, prepare payment vouchers, assist with invoice filing, and support QuickBooks entries.

Requirements

• Prior experience in general administration, sales admin, or coordination.
• Proficient in Microsoft Excel and Word.
• Organized, proactive, and able to work independently.
• Knowledge of basic accounts or QuickBooks is an advantage (Not mandatory — training provided).