Admin Executive

HEALTHWORKZ PTE. LTD.; Singapore; On-site; SGD 32,000 - 46,000; Full time

Job summary

Healthworkz Pte Ltd in Singapore is seeking an Admin Executive to support order fulfillment, sales reporting, and inventory control. You will ensure accurate documentation, timely invoicing, and smooth daily operations across sales and accounting teams.

The role requires a Diploma or equivalent with 2–3 years of experience, proficiency in English and MS Excel, and working knowledge of basic accounting software such as AutoCount.

Qualifications

• Diploma or equivalent qualification with at least 2-3 years of relevant working experience.
• Experience with AutoCount accounting software.
• Proficient in English and MS Excel.

Responsibilities

• Track orders, invoices, and delivery orders with complete documentation.
• Generate regular sales reports and monitor trends.
• Prepare price quotations and update product catalog.
• Manage stock and inventory, create new product codes.
• Ensure regulatory compliance and prepare product labels.
• Support Sales and Accounts with administrative tasks.

Skills

English fluency

Attention to detail

Independent worker

Education

Diploma or equivalent

Tools

AutoCount

MS Excel

Job description

Company Overview

Healthworkz Pte Ltd is a leading FMCG company in Singapore specializing in brand management, distribution, and wholesale of consumer goods with a strong presence across Asia. We manage a diverse portfolio of global food and non-food brands.

Job Summary

As an Admin Executive at Healthworkz Pte Ltd, you will manage order fulfillment, sales reporting, inventory control, and regulatory compliance to support smooth operations and contribute to business growth.

Responsibilities

• Track and verify customer orders, invoices, and delivery orders to ensure successful deliveries with complete documentation and accurate invoice posting
• Generate sales reports to provide insights on sales performance and trends
• Prepare price quotations and update the product catalogue to maintain accurate pricing information
• Consolidate customer orders, issue Sales Orders and Purchase Orders, and monitor shipment status to ensure timely delivery
• Monitor regulatory requirements for product categories, verify ingredient compliance, and prepare product labels accordingly
• Complete product listing forms, maintain customer stock cards, and track order fulfillment to support customer service
• Manage stock inventory by creating new product codes, conducting stock audits, and uploading received stock into the inventory system
• Maintain proper filing and organization of accounting records and official documents to support audit readiness
• Provide administrative support to Sales and Accounts teams to facilitate daily operations
• Assist with ad hoc duties and projects assigned by Management to support business needs

Required competencies and certifications

• Diploma or equivalent qualification with at least 2-3 years of relevant working experience

Preferred competencies and qualifications

• Working knowledge of basic accounting software (e.g., AutoCount) to support accounting tasks
• Proficiency in English to communicate effectively in a business environment
• Proficiency in MS Excel to manage data and generate reports
• Personal traits: mature, independent, meticulous, and resourceful to perform tasks accurately and efficiently