Admin Executive

TECHLEAD TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

TechLead Technology Pte. Ltd. in Singapore seeks a proactive Projects Administrator to support daily office operations and project administration. You will manage documentation, prepare quotations, and coordinate with clients, suppliers, and site teams to ensure timely submissions and smooth communication.

The role requires strong organisational skills, bilingual communication, and proficiency in MS Office. You will also assist HR duties and prepare progress payment documents as needed.

Qualifications

• Diploma or equivalent in Business Administration, Engineering or a related field.
• Minimum 2 years of experience in project administration, construction or related industry.
• Strong organisational skills with good attention to detail.
• Able to multitask and manage priorities effectively.
• Bilingual; able to communicate with site teams, clients and suppliers.
• Proficient in Microsoft Office, including Word, Excel and Outlook.
• Independent with minimal supervision.
• Responsible and proactive in task follow-up.

Responsibilities

• Answer and handle incoming phone calls and general enquiries.
• Provide administrative support for ongoing projects and daily office operations.
• Handle project documentation, filing, record keeping and project tracking.
• Prepare and compile quotations, tender submissions and other project-related documents.
• Liaise with clients, suppliers and site teams to ensure smooth communication and coordination.
• Ensure all project documents, reports and submissions are prepared accurately and submitted on time.
• Assist in preparing project presentations, reports and summaries when required.
• Coordinate and compile stationery and office supply requirements for both site and office use.
• Assist with HR and general administrative matters when required.
• Prepare, compile and organise supporting documents for progress payment submissions.
• Check, tally and organise invoices, delivery orders, quotations and other supporting documents.
• Prepare and raise Payment Request Forms with the required supporting documents.
• Maintain proper filing and records for purchasing, payments and project documentation.
• Provide general administrative support to Management and other departments when required.
• Perform other duties as assigned by Management.

Skills

Organisational skills

Multitasking

Attention to detail

Bilingual communication

Education

Diploma or equivalent in Business Administration/Engineering or related field

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Job Responsibilities

• Answer and handle incoming phone calls and general enquiries.
• Provide administrative support for ongoing projects and daily office operations.
• Handle project documentation, filing, record keeping and project tracking.
• Prepare and compile quotations, tender submissions and other project-related documents.
• Liaise with clients, suppliers and site teams to ensure smooth communication and coordination.
• Ensure all project documents, reports and submissions are prepared accurately and submitted on time.
• Assist in preparing project presentations, reports and summaries when required.
• Coordinate and compile stationery and office supply requirements for both site and office use.
• Assist with HR and general administrative matters when required.
• Prepare, compile and organise supporting documents for progress payment submissions.
• Check, tally and organise invoices, delivery orders, quotations and other supporting documents.
• Prepare and raise Payment Request Forms with the required supporting documents.
• Maintain proper filing and records for purchasing, payments and project documentation.
• Provide general administrative support to Management and other departments when required.
• Perform other duties as assigned by Management.

Requirements

• Diploma or equivalent in Business Administration, Engineering or a related field.
• Minimum 2 years of experience in project administration, construction or a related industry preferred.
• Strong organisational skills with good attention to detail.
• Able to multitask and manage priorities effectively.
• Bilingual, with the ability to communicate effectively with site teams, clients and suppliers.
• Proficient in Microsoft Office, including Word, Excel and Outlook.
• Able to work independently with minimal supervision.
• Responsible, organised and able to follow up on tasks promptly.