Admin Executive

GMP Technologies; Singapore; On-site; SGD 30,466 - 36,493; Full time

Job summary

A recruitment services company in Singapore is looking for an experienced candidate to provide administrative support, handle invoicing, and manage inventory activities. The successful applicant will assist with payment vouchers, coordinate with suppliers, and support online sales operations. Required qualifications include a diploma or degree in Business Administration or Accounting, proficiency in MS Excel and Word, and good communication skills, particularly in dealing with Mandarin-speaking suppliers. The role offers a salary of up to $3000.

Qualifications

• Able to multitask and manage various administrative tasks effectively.
• Capable of liaising with Mandarin-speaking suppliers.

Responsibilities

• Prepare and issue Delivery Orders and invoices accurately.
• Handle general office administration and provide support to purchasers.
• Coordinate with suppliers, vendors, and sales teams for quotations and deliveries.
• Manage inventory and sales support activities.
• Support online sales operations and system administration.

Skills

Proficient in MS Excel

Proficient in MS Word

Good communication skills

Ability to work independently

Proactive and willing to learn

Education

Diploma/Degree in Business Administration, Accounting, or related field

Tools

ERP system knowledge

Job description

• Prepare and issue Delivery Orders and invoices accurately, assist with payment vouchers, direct credit authorization forms, and follow up on outstanding payments.
• Handle general office administration and provide administrative support to purchasers, including document preparation, vendor follow-ups, and internal coordination.
• Coordinate with suppliers, vendors, freight forwarders, and sales teams for quotations, purchase orders, deliveries, lab testing, and shipment arrangements.
• Manage inventory and sales support activities, including stock monitoring, reserved stock follow-ups, product catalog maintenance, and handling stock availability enquiries.
• Support online sales operations and system administration, including quotation preparation, invoice follow-up, after-sales service, and updating pricing and product data in Odoo.

Requirement:

• Diploma/Degree in Business Administration, Accounting, or related field.
• Proficient in MS Excel and Word; ERP system knowledge is an advantage; able to multitask and work independently.
• Good communication skills, proactive and willing to learn, with ability to liaise with Mandarin-speaking suppliers.

Additional Information:

• Up to $3000
• Located in Jalan Besar

We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | Remus Gan | Registration No: R21102972

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job‑matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation‑wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.