Admin Executive

CODEX SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A tech solutions company in Singapore is seeking an Administrative Support Specialist to provide comprehensive support to the CEO and COO. The role involves managing schedules, processing job openings and billings in SAP, and coordinating meetings and events. The ideal candidate should possess strong communication skills and attention to detail, with basic knowledge of MS Office applications required.

Qualifications

• Basic knowledge in MS Excel, MS Word, and MS PowerPoint.
• Ability to communicate clearly and professionally in both spoken and written form.
• Strong problem-solving skills and attention to detail.

Responsibilities

• Organizing and maintaining calendars for CEO & COO.
• Handling emails and correspondence.
• Providing project-related administrative support.
• Processing job openings and billings in SAP.
• Coordinating meetings and ensuring smooth logistics.
• Planning and organizing events.

Skills

Basic MS Excel

Basic MS Word

Basic MS PowerPoint

Clear communication

Problem solving skills

Attention to detail

Tools

SAP

Job description

Responsibilities

• Schedule Management (CEO & COO): Organizing and maintaining calendars, scheduling appointments, meetings, and travel arrangement
• Administrative Support: Handling emails, phone calls, and correspondence. Assist with various administrative tasks like office supplies and equipment maintenance
• Billing and Job opening/amendment:
• To provide services to Project Teams in project-related administration activities (e.g. job opening/amendment, billings, etc)
• To process job opening/amendment and billings in SAP
• To provide guidance to Projects on related processes and policies
• To liaise with different departments (e.g. AR, AP, etc) in solving project-related administration issues
• Meeting Support: Scheduling meeting and ensuring smooth meeting logistics
• Event Planning: Coordinating and organizing events

Requirements

• Basic MS Excel, MS Word and MS PowerPoint knowledge
• SAP knowledge is an advantage
• Able to communicate clearly and professionally (spoken and written)
• Able to work well in a team as well as independently
• Problem solving skills & attention to detail