Admin Cum Hr Assistant

QUEK HOCK SENG CONSTRUCTION (PTE) LTD; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

QUEK HOCK SENG CONSTRUCTION (PTE) LTD in Singapore is seeking an administrative professional to manage payroll processing, onboarding, supplier invoice verification, and finance-related admin tasks to keep office operations running smoothly. The position also supports training records management and office supply control to sustain efficient operations.

You will coordinate pre-employment requirements with employment agencies, renew licenses for machinery and vehicles, and provide basic IT

Qualifications

• Minimum G.C.E O level qualification.
• Proficient in MS Office applications.
• Minimum 2 years of relevant working experience in administrative or related roles.
• Good command of English and Chinese to communicate effectively with diverse stakeholders.
• Experience in the construction industry is an added advantage.
• Demonstrate interpersonal, analytical, and problem-solving skills to handle workplace challenges.
• Exhibit resourcefulness, flexibility, initiative, and ability to work independently with minimal supervision.

Responsibilities

• Process payroll for workers accurately and maintain training records to support workforce development.
• Coordinate pre-employment requirements and onboarding arrangements by liaising with employment agencies.
• Verify supplier invoices against Purchase Orders and Delivery Orders to ensure accurate payment processing.
• Resolve discrepancies in pricing, quantities, or delivery issues with suppliers to maintain vendor relations.
• Prepare payment vouchers for timely financial transactions.
• Manage general administrative tasks including replenishing stationery and office supplies to maintain office efficiency.
• Renew machinery licenses and vehicle road tax to ensure compliance with regulatory requirements.
• Perform basic IT troubleshooting and coordinate with IT vendors to resolve technical issues promptly.
• Execute other ad hoc administrative duties as assigned to support team needs.

Skills

MS Office

English/Chinese communication

Education

G.C.E O level

Job description

Company Overview

QUEK HOCK SENG CONSTRUCTION (PTE) LTD is a construction company based in Singapore.

Job Summary

You will manage payroll processing, coordinate employee training and onboarding, verify supplier invoices, handle payments, maintain administrative supplies, renew machinery and vehicle licenses, and support IT troubleshooting to ensure smooth office operations.

Responsibilities

• Process payroll for workers accurately and maintain employee training records to support workforce development
• Coordinate pre-employment requirements and onboarding arrangements by liaising with employment agencies
• Verify supplier invoices against Purchase Orders and Delivery Orders to ensure accurate payment processing
• Resolve discrepancies in pricing, quantities, or delivery issues with suppliers to maintain vendor relations
• Prepare payment vouchers for timely financial transactions
• Manage general administrative tasks including replenishing stationery and office supplies to maintain office efficiency
• Renew machinery licenses and vehicle road tax to ensure compliance with regulatory requirements
• Perform basic IT troubleshooting and coordinate with IT vendors to resolve technical issues promptly
• Execute other ad hoc administrative duties as assigned to support team needs

Preferred competencies and qualifications

• Minimum G.C.E ‘O’ level qualification
• Proficient in MS Office applications to support administrative tasks
• Minimum 2 years of relevant working experience in administrative or related roles
• Good command of English and Chinese to communicate effectively with diverse stakeholders
• Experience in the construction industry is an added advantage
• Demonstrate interpersonal, analytical, and problem-solving skills to handle workplace challenges
• Exhibit resourcefulness, flexibility, initiative, and ability to work independently with minimal supervision
• Maintain high integrity, responsibility, teamwork, and helpfulness in daily work
• Show meticulousness, strong organizational skills, ability to multi-task, and a positive, can-do attitude