Admin Coordinator

FUNCO PRIVATE LIMITED; Singapore; Hybrid; SGD 30,000 - 42,000; Full time

Job summary

FUNCO PRIVATE LIMITED in Singapore is seeking a proactive Office Administrator to support daily operations, invoicing, HR admin, and office coordination. This role involves keeping accurate records and assisting the team across sales, ops and design.

You will work in a hybrid setup, using Excel/Google Sheets and basic accounting software to track payments, payroll tasks for part-timers, and prepare simple reports.

Qualifications

• At least 1 year in an admin or office coordination role.
• Comfortable with Excel or Google Sheets; accounting software experience is a plus.
• Highly organised, detail-oriented and discreet with confidential information.

Responsibilities

• Issue invoices, track payments, and follow up on outstanding accounts.
• Support HR admin: onboarding documents, leave and attendance records, and staff files.
• Maintain equipment and inventory records alongside the operations team.
• Manage office supplies, meeting room bookings and front desk visitors.
• Coordinate staff schedules, event calendars and internal announcements.
• Prepare letters, contracts and simple reports as needed.
• Handle basic part timer payroll (bookkeeping using Excel & Xero, payment follow-ups).
• Perform other ad-hoc administrative, accounting, and bookkeeping duties as assigned by the supervisor from time to time.
• Assist with other operational tasks and support the team when required.

Skills

Excel / Google Sheets

Discreet with confidential information

Highly organised

Clear communicator

Tools

Accounting software

Job description

Job Scope:

• Issue invoices, track payments, and follow up on outstanding accounts
• Support HR admin: onboarding documents, leave and attendance records, and staff files
• Maintain equipment and inventory records alongside the operations team
• Manage office supplies, meeting room bookings and front desk visitors
• Coordinate staff schedules, event calendars and internal announcements
• Prepare letters, contracts and simple reports as needed
• Handle basic part timer payroll(bookkeeping using excel & Xero, payment follow-ups)
• Perform other ad-hoc administrative, accounting, and bookkeeping duties as assigned by the supervisor from time to time.
• Assist with other operational tasks and support the team when required.

What we're looking for

• At least 1 year in an admin or office coordination role
• Comfortable with Excel or Google Sheets; accounting software experience is a plus
• Highly organised, detail-oriented and discreet with confidential information
• Clear communicator who can work with sales, ops and design teams
• Office hours: Monday to Friday, with hybrid working days