Admin Executive

Inavab Fumigation & Pest Control Management Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Inavab Fumigation & Pest Control Management Pte Ltd is seeking a proactive Administrative Assistant to support our sales, purchasing and operations in a small, hands-on team. The successful candidate will be organised, reliable and comfortable handling a variety of duties.

This role covers clerical tasks, supplier sourcing and purchasing, records maintenance, equipment servicing coordination, and assisting the sales team with client inquiries and documentation.

Qualifications

• Relevant administrative or purchasing experience preferred.
• Proficient in Microsoft 365 (Word, Excel, Outlook, and PowerPoint).
• Good organizational and communication skills.
• Able to multitask, work independently, and meet deadlines.
• Meticulous, responsible and willing to handle a varied scope of work.

Responsibilities

• Provide general administrative and clerical support for day-to-day office operations.
• Assist with purchasing activities, including sourcing suppliers, obtaining quotations, placing orders and following up on deliveries.
• Maintain purchasing records and coordinate with suppliers on orders and related matters.
• Coordinate the servicing, maintenance and calibration of company equipment and assets, and maintain the relevant records.
• Assist the sales team with client enquiries, quotations, documentation and general administrative coordination.
• Maintain company records, documents, reference materials and other administrative information.
• Support employee welfare activities and general office arrangements.
• Coordinate with the operations and support teams on administrative requirements when necessary.
• Assist with other administrative, purchasing and operational duties as assigned.

Skills

Microsoft 365

Organizational skills

Communication skills

Multitasking

Purchasing knowledge

Job description

About the role

We are looking for a proactive and organized Administrative Assistant to support our sales, administration, purchasing, and operational functions. This is a varied role suitable for someone who is organised, hands-on and comfortable handling different responsibilities in a small working environment.

Key responsibilities

• Provide general administrative and clerical support for day-to-day office operations.

• Assist with purchasing activities, including sourcing suppliers, obtaining quotations, placing orders and following up on deliveries.

• Maintain purchasing records and coordinate with suppliers on orders and related matters.

• Coordinate the servicing, maintenance and calibration of company equipment and assets, and maintain the relevant records.

• Assist the sales team with client enquiries, quotations, documentation and general administrative coordination.

• Maintain company records, documents, reference materials and other administrative information.

• Support employee welfare activities and general office arrangements.

• Coordinate with the operations and support teams on administrative requirements when necessary.

• Assist with other administrative, purchasing and operational duties as assigned.

About you

• Relevant administrative or purchasing experience preferred.

• Proficient in Microsoft 365 (Word, Excel, Outlook, and PowerPoint).

• Good organizational and communication skills.

• Able to multitask, work independently, and meet deadlines.

• Meticulous, responsible and willing to handle a varied scope of work.