Admin & Billing Executive

WXP ADVERTISING PTE. LTD.; Singapore; On-site; SGD 27,000 - 39,000; Full time

Job summary

WXP ADVERTISING PTE. LTD. in Singapore is seeking an Admin & Billing Executive to support our growing team with invoicing, payments and general administration.

You will prepare invoices for completed jobs, track due dates, follow up with clients for overdue payments, maintain records, and handle PO and DO paperwork. This role is ideal for an organised, proactive person who takes ownership and can manage multiple tasks with minimal reminders while coordinating with suppliers and the operations

Qualifications

• 1–2 years of admin, sales admin, billing or accounts-related experience.
• Proficient with Excel, Word, email and basic office software.
• Strong written and spoken communication.
• Detail-oriented and organised.

Responsibilities

• Prepare and issue invoices promptly for completed jobs
• Track outstanding invoices and payment due dates
• Follow up with clients professionally for overdue payments
• Maintain proper invoice, PO and DO records
• Communicate with suppliers regarding quotations, orders, deliveries and lead times
• Prepare Purchase Orders and other documentation
• Complete client, building, event and project-related forms/paperwork
• Assist with quotations, Delivery Orders and general project administrationMaintain organised digital records
• Follow up internally and externally on outstanding matters
• Support management and the operations team with day-to-day administrative tasks

Skills

Admin experience

Billing

Excel

Communication

Organised

Tools

Microsoft Excel

Microsoft Word

Email client

Job description

Admin & Billing Executive

Full-Time | Singapore

Salary: $2,400 - $3,500/month

We are a printing, signage and fabrication company looking for a reliable and proactive Admin & Billing Executive to support our growing team.

This role is ideal for someone who is organised, responsible and comfortable taking ownership of tasks without needing constant reminders.

Your Responsibilities

• Prepare and issue invoices promptly for completed jobs
• Track outstanding invoices and payment due dates
• Follow up with clients professionally for overdue payments
• Maintain proper invoice, PO and DO records
• Communicate with suppliers regarding quotations, orders, deliveries and lead times
• Prepare Purchase Orders and other documentation
• Complete client, building, event and project-related forms/paperwork
• Assist with quotations, Delivery Orders and general project administrationMaintain organised digital records
• Follow up internally and externally on outstanding matters
• Support management and the operations team with day-to-day administrative tasks

What We're Looking For

• 1-2 years of admin, sales admin, billing or accounts-related experience preferred
• Comfortable with Microsoft Excel, Word, email and basic office software
• Good written and spoken communication
• Detail-oriented and organised
• Comfortable following up with clients for payment
• Able to handle multiple ongoing jobs
• Takes initiative and follows tasks through to completion
• Experience in printing, signage, events, renovation, construction or fabrication is a bonus

Most importantly, we want someone who takes ownership.

If an invoice needs to be issued, issue it.

If a supplier hasn't replied, follow up.

If a client hasn't paid, chase it.

If paperwork is missing, find out what's needed.

We are looking for someone who keeps things moving without having to be constantly reminded.