Admin Executive

GREEN AIR ENGINEERING PTE. LTD.; Singapore; On-site; SGD 28,000 - 54,000; Full time

Job summary

GREEN AIR ENGINEERING PTE. LTD. is hiring an Admin Executive to support three business units: construction, commercial renovation, and air-conditioning services. You will manage daily office operations and assist the management team across all sectors.

The role requires 1–2 years of admin experience, a related degree, and proficiency in Microsoft Office with basic bookkeeping or invoicing systems. The position is full-time and based in Singapore.

Qualifications

• Experience in admin roles within construction, engineering, or facilities management.
• Degree in a related field is preferred.
• Proficient with Microsoft Office and basic bookkeeping, invoicing systems.

Responsibilities

• General Administration: manage day-to-day office operations and filing.
• Cross-Entity Coordination: scheduling, documentation, and permits across three units.
• Project Support: liaise with site supervisors, subcontractors, and technicians.
• Financial & Record Support: assist quotations, progress billings, invoices, and expenses.
• Client & Vendor Relations: act as central point of contact for inquiries.

Skills

Detail-oriented

Discretion

Multitasking

Education

Bachelor's degree or related

Tools

Microsoft Office

Excel

Word

Bookkeeping / invoicing software

Job description

Job Title: Admin Executive (Construction / Reno / Air-Con)

• Location: Singapore (North)
• Employment Type: Full-Time
• Salary: SGD $2,500 – SGD $4,800 (commensurate with experience)

About Us

We are a dynamic and growing enterprise managing a boutique portfolio of three specialized sister companies across the construction, commercial renovation, and air-conditioning services industries under unified leadership. Because our operations are closely intertwined, we operate in a highly collaborative environment where efficiency and cross-functional support are key to our daily success.

We are looking for a sharp, organized, and adaptable

Admin Executive

to keep our offices running smoothly and support our management team across all three sectors.

Key Responsibilities

• General Administration: Manage day-to-day office operations, handle incoming correspondence, and maintain digital and physical filing systems.
• Cross-Entity Coordination: Assist with scheduling, documentation, permit applications, and basic operational tasks across our three business units under the same management.
• Project Support: Liaise with site supervisors, subcontractors, and technicians to coordinate project timelines, delivery schedules, and job deployments.
• Financial & Record Support: Assist with preparation of quotations, progress billings, invoices, and tracking project expenses across the different company accounts.
• Client & Vendor Relations: Act as a central point of contact for client inquiries, material suppliers, and service contracts.

Requirements

• Experience: Minimum 1–2 years of admin experience, preferably within the construction, engineering, interior design, or facility management industries.
• Education: Degree in related field.
• Skills: Proficient in Microsoft Office (Excel, Word) and basic bookkeeping or invoicing systems.
• Attributes: Highly discreet, detail-oriented, able to multitask across different project types, and capable of working in a fast-paced environment.
• Working hours: 5.5 days.