Ownership-Driven Admin & Billing Specialist

WXP ADVERTISING PTE. LTD.; Singapore; On-site; SGD 27,000 - 39,000; Full time

Job summary

WXP ADVERTISING PTE. LTD. in Singapore is seeking an Admin & Billing Executive to support our growing team with invoicing, payments and general administration.

You will prepare invoices for completed jobs, track due dates, follow up with clients for overdue payments, maintain records, and handle PO and DO paperwork. This role is ideal for an organised, proactive person who takes ownership and can manage multiple tasks with minimal reminders while coordinating with suppliers and the operations

Qualifications

• 1–2 years of admin, sales admin, billing or accounts-related experience.
• Proficient with Excel, Word, email and basic office software.
• Strong written and spoken communication.
• Detail-oriented and organised.

Responsibilities

• Prepare and issue invoices promptly for completed jobs
• Track outstanding invoices and payment due dates
• Follow up with clients professionally for overdue payments
• Maintain proper invoice, PO and DO records
• Communicate with suppliers regarding quotations, orders, deliveries and lead times
• Prepare Purchase Orders and other documentation
• Complete client, building, event and project-related forms/paperwork
• Assist with quotations, Delivery Orders and general project administrationMaintain organised digital records
• Follow up internally and externally on outstanding matters
• Support management and the operations team with day-to-day administrative tasks

Skills

Admin experience

Billing

Excel

Communication

Organised

Tools

Microsoft Excel

Microsoft Word

Email client

Job description

WXP ADVERTISING PTE. LTD. in Singapore is seeking an Admin & Billing Executive to support our growing team with invoicing, payments and general administration.

You will prepare invoices for completed jobs, track due dates, follow up with clients for overdue payments, maintain records, and handle PO and DO paperwork. This role is ideal for an organised, proactive person who takes ownership and can manage multiple tasks with minimal reminders while coordinating with suppliers and the operations