Project Admin & Operations Executive

ROYAL BUILDERS PRIVATE LIMITED; Singapore; On-site; SGD 22,000 - 28,000; Full time

Job summary

Royal Builders Pte Ltd in Singapore is seeking a Project Admin & Operations Executive to support renovation operations and ensure all administrative and project matters are followed through from start to finish.

The role suits an organised, independent and meticulous individual who can take ownership, coordinate client and supplier communications, prepare quotations and keep accurate records while meeting deadlines in a fast-paced SME environment.

Qualifications

• Singaporean / PR preferred
• 1–2 years of administrative, operations or project coordination experience preferred
• Renovation / construction / interior design experience will be an advantage
• Proficient with Microsoft Word, Excel, Google Drive and other online systems
• Good written and verbal communication skills
• Strong organisational and follow-up skills
• Able to multitask and prioritise independently
• Meticulous with documentation and record keeping
• Able to communicate with clients, suppliers and subcontractors
• Able to work in a fast-paced SME environment

Responsibilities

• Manage and update client and project records
• Coordinate project schedules, site appointments, installations and other operational arrangements
• Follow up with clients on outstanding documents, approvals and payments
• Prepare and issue quotations, invoices, payment requests and other project-related documents
• Monitor payment schedules and follow up on collections before and after installation
• Coordinate with sales staff, designers, installers, subcontractors and management
• Maintain proper filing of project documents, payment receipts and expenses
• Ensure Purchase Orders are properly raised and supporting documents are filed
• Organise supplier/subcontractor invoices, tax invoices and payment proofs
• Update project progress, installation dates and client requirements
• Assist with customer enquiries and ensure matters are followed up promptly
• Prepare basic weekly administrative and operational reports
• Support management with general administrative and operational duties
• Ensure assigned tasks are completed accurately and within deadlines

Skills

Organised

Multitasking

Attention to detail

Communication skills

MS Word & Excel

Record keeping

Client coordination

Independent worker

Tools

Microsoft Word

Microsoft Excel

Google Drive

Job description

Project Admin & Operations Executive

Company: Royal Builders Pte Ltd

Employment Type: Full-Time

Salary: $2,000–$2,500 per month

Eligibility: Singaporean / PR preferred

Royal Builders is looking for a committed, proactive and responsible Project Admin & Operations Executive to support our renovation operations and ensure that all administrative and project matters are followed through properly from start to completion.

This role is suitable for someone who is organised, independent, meticulous and able to take ownership of their responsibilities without constant supervision.

Key Responsibilities

• Manage and update client and project records
• Coordinate project schedules, site appointments, installations and other operational arrangements
• Follow up with clients on outstanding documents, approvals and payments
• Prepare and issue quotations, invoices, payment requests and other project-related documents
• Monitor payment schedules and follow up on collections before and after installation
• Coordinate with sales staff, designers, installers, subcontractors and management
• Maintain proper filing of project documents, payment receipts and expenses
• Ensure Purchase Orders are properly raised and supporting documents are filed
• Organise supplier/subcontractor invoices, tax invoices and payment proofs
• Update project progress, installation dates and client requirements
• Assist with customer enquiries and ensure matters are followed up promptly
• Prepare basic weekly administrative and operational reports
• Support management with general administrative and operational duties
• Ensure assigned tasks are completed accurately and within deadlines

Requirements

• Singaporean / PR preferred
• Minimum 1–2 years of administrative, operations or project coordination experience preferred
• Renovation / construction / interior design experience will be an advantage
• Comfortable using Microsoft Word, Excel, Google Drive and other online systems
• Good written and verbal communication skills
• Strong organisational and follow-up skills
• Able to multitask and prioritise independently
• Meticulous with documentation and record keeping
• Comfortable communicating with clients, suppliers and subcontractors
• Able to work in a fast-paced SME environment

The Person We Are Looking For

We are specifically looking for someone who is:

Proactive Committed Responsible Reliable Organised Independent

You should be someone who does not wait to be constantly reminded.

If something is outstanding, you follow up.

If something is incomplete, you make sure it gets completed.

If there is an issue, you highlight it early and take initiative to resolve it.

We value ownership, accountability and good work attitude just as much as experience.

Salary

$2,000–$2,500 per month, depending on experience and suitability.