Admin Associate, Fund Corporate Secretarial

Vistra; Singapore; Hybrid; SGD 36,000 - 60,000; Full time

Benefits offered by this job

Flexible hybrid work

Celebration leave

Medical & dental insurance

Wellness allowance

Mentorship program

Membership fees for CA/ACCA

Job summary

Vistra is seeking an Admin Associate for the Fund Corporate Secretarial team in Singapore. The role provides essential administrative and operational support to the Corporate Secretarial Team to ensure smooth governance processes and compliance.

The candidate will liaise with accounting, management, and internal teams, prepare signatures for key documents, and maintain both electronic and physical files. A detail-oriented, well-organised professional with strong English skills is preferred, with

Qualifications

• Good interpersonal and communication skills.
• Strong command of English (written and spoken).
• Proficient in Microsoft Word and Excel.
• Detail-oriented and organised.

Responsibilities

• Provide administrative and operational support to the Corporate Secretarial Team.
• Compliance with provisions in the Singapore Corporate Enactments, Statutory Reporting / Filing, and corporate governance.
• Liaise with the accounting team, management, and internal teams.
• Prepare and arrange signatures for documents i.e., Directors’ Resolutions and other relevant documents.
• Organize and maintain both electronic and physical corporate files and documents.
• Perform other ad-hoc duties as and when required.

Skills

Interpersonal skills

English proficiency

MS Word & Excel

Detail orientation

Tools

Microsoft Word

Microsoft Excel

Job description

Admin Associate, Fund Corporate Secretarial

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join ourteamas Administrative Assistant, Corporate Secretarial

Key Responsibilities:

• Provide administrative and operational support to the Corporate Secretarial Team
• Compliance with provision in the Singapore Corporate Enactments, Statutory Reporting / Filing, and corporate governance
• Liaise with the accounting team, management, and internal teams
• Prepare and arrange signature for documents i.e., Directors’ Resolutions and other relevant documents
• Organize and maintain both electronic and physical corporate files and documents
• Perform other ad-hoc duties as and when required

Key Requirements:

• Good interpersonal and communication skills
• Strong command of English (written and spoken)
• Proficient in Microsoft Word and Excel
• Detail-oriented and organised

Company Benefits:

• flexible hybrid working arrangement
• celebration leave
• comprehensive medical insurance and dental coverage
• wellness allowance and competitive annual leave entitlement
• internal mentorship program
• reimburse professional membership fees for certifications like CA, or ACCA

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!

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