Admin Assistants(Diploma, Town)

OAKTREE CONSULTING; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

OAKTREE CONSULTING is seeking an administrative professional to manage daily admin tasks and support client operations in Singapore. The role emphasizes confidentiality, accuracy, and timely delivery of services.

The ideal candidate will handle contracts, onboarding, access reviews, and maintain strong communication with colleagues and clients while ensuring high standards of professionalism and teamwork.

Qualifications

• Diploma holder with admin experience preferred.
• 1–2 years of admin work experience.
• Strong interpersonal and communication skills (oral and written).
• Ability to work under pressure and meet deadlines.
• Proficiency in Microsoft Office, especially MS Excel.

Responsibilities

• Manage performance and achieve client-specified KPIs and operational goals.
• Oversee day-to-day admin tasks: contracts, finance, project admin, staff screening, onboarding/offboarding, user access review and annual role/access reviews.
• Provide professional customer service to clients and their customers.
• Support staff development through training and skills enhancement.
• Collaborate in a team to ensure consistent, fair, and prudent decision-making and service delivery.
• Identify process or system gaps and propose enhancements to improve productivity and accuracy.

Skills

Interpersonal skills

Written and verbal communication

Education

Diploma holder

Tools

MS Excel

Job description

Job Scope

• Performance Management - Achieve operational goals and key performance indicators that are stipulated by the Client in an accurate and timely manner in accordance with the requirement.
• Operation Management - Handle the day-to-day operations in Admin Matters such as, Contract Management / Finance Management / Project Administration / Staff Screening / Staff Onboarding and Off Boarding / User Access Review / Annual Review of Roles and Access Rights for the client's team / and any other administrative task as assigned by the Client from time to time.
• Customer Service - Staff handles and executes the customer service support initiatives to deliver a highly professional standard of service to customers.
• Employee Development - Staff will have to grow and develop in their job skills through training to their fullest potential and to be able to leverage on their strengths for better performance. This will allow them to meet Client's expectations.
• Teamwork - Staff must be able to work as a team and to cover one another during absence so that there is no stoppage in the delivery of services to the Client. While working as a team, they are to ensure consistency, fairness and prudence in decisions making as well as the services being delivered.
• Process Review - Identify process and/or system gaps and propose enhancements to improve productivity and accuracy. Review, streamline and implement solutions to enhance operational efficiency and effectiveness.

Requirements

1. At least Diploma holder
2. 1 to 2 years of admin working experiences
3. Good interpersonal and communicate skills (oral and written)
4. Must uphold strong code of work ethnics and confidentiality of information
5. Detailed and meticulous
6. Able to work under pressure to meet deadlines
7. Good working knowledge of Microsoft Office, especially in using MS Excel

We regret that only shortlisted candidates will be notified.