Admin Assistant (Hand on exp on Excel)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

Trust Recruit Pte Ltd is seeking an experienced Administrative Assistant to provide comprehensive support to managers and the executive team in Singapore. The role involves calendar management, meeting coordination, travel arrangements, and preparation of reports and documents.

You will handle confidential information with discretion, maintain HR records in local and China systems, and contribute to process improvements to streamline daily operations. 1–3 years of relevant experience preferred.

Qualifications

• Diploma or equivalent qualification in Business Administration, Accounting, or a related field.

Responsibilities

• Plan and coordinate meetings, prepare agendas, and take detailed meeting minutes.
• Assist in preparing regularly scheduled reports and administrative documents.
• Collect and verify timesheets, maintain employee records in both local and China HR systems, and assist with payroll processing.
• Provide comprehensive administrative support to managers and the executive team, including calendar management, meeting coordination, and travel arrangements.
• Prepare and edit correspondence, presentations, reports, and other documents for executive-level distribution.
• Act as a liaison between the executive team, clients, and internal departments to ensure effective communication and coordination.
• Handle confidential information and sensitive documents with a high level of discretion and professionalism.
• Assist in organising and coordinating company-wide events, conferences, seminars, and board meetings.
• Manage office administration, including filing systems, office supplies, and process improvements to streamline daily operations.
• Conduct research and compile data to support management decision-making and business planning.
• Perform other administrative duties and ad hoc tasks as assigned by superiors.

Skills

Administrative support

Executive support

MS Office

Education

Diploma or equivalent in Business Administration/Accounting/related field

Tools

Microsoft Office

Job description

5 day work week, 9am - 6pm

Job Responsibilities:

• Plan and coordinate meetings, prepare agendas, and take detailed meeting minutes.

• Assist in preparing regularly scheduled reports and administrative documents.

• Collect and verify timesheets, maintain employee records in both local and China HR systems, and assist with payroll processing.

• Provide comprehensive administrative support to managers and the executive team, including calendar management, meeting coordination, and travel arrangements.

• Prepare and edit correspondence, presentations, reports, and other documents for executive-level distribution.

• Act as a liaison between the executive team, clients, and internal departments to ensure effective communication and coordination.

• Handle confidential information and sensitive documents with a high level of discretion and professionalism.

• Assist in organising and coordinating company-wide events, conferences, seminars, and board meetings.

• Manage office administration, including filing systems, office supplies, and process improvements to streamline daily operations.

• Conduct research and compile data to support management decision-making and business planning.

• Perform other administrative duties and ad hoc tasks as assigned by superiors.

Job Requirements

• Diploma or equivalent qualification in Business Administration, Accounting, or a related field.

• 1–3 years of experience in administrative, or executive support roles.

• Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

EA License No: 19C9950

EA Personnel: Cherlyn Tan Yi Ling

EA Personnel Reg No: R26164252