Admin Assistant (Woodlands/Joo Koon 5 day)

Jih Sun Employment Agency; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Jih Sun Employment Agency is seeking an organized administrator to manage procurement and project coordination in Singapore. The role involves raising POs, liaising with vendors, and ensuring timely processing of orders and documents.

Candidates should be detail‑oriented, capable of meeting deadlines, and proficient in Word, Excel and Access. PDPA consent is required for data processing during the application process.

Qualifications

• High attention to detail and accuracy.
• Ability to meet strict deadlines and work under pressure.
• Proficiency in Microsoft Word, Excel, and Access.

Responsibilities

• Raise PO to Cox and prepare Indent Approval Form (IAF).
• Prepare SSF and PO to vendors and coordinate shipping arrangements.
• Monitor ordering systems and track shipment details.
• Process invoices from the Principal and ensure accuracy.
• Compile and submit required documents to the Principal.

Skills

Attention to detail

Deadline pressure

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Main Responsibilities:

• Raise PO to Cox (Place engine orders, Raise Indent Approval Form (IAF), Confirm PO)
• Prepare single source form (SSF) and PO to vendors
• Liaise with Logistic and Cox on shipping arrangement
• Monitor ordering systems and track shipment details
• Process invoices from the Principal and ensure accuracy
• Compile and submit required documents to the Principal
• Liaise with Cox for submission of test report and certification to customer
• Process Purchase Orders and ensure timely completion
• Prepare dealsheet for P&E POs
• Manage end-to-end process of projects
• Preparation of tax invoice
• Compilation of tax invoices for salespersons
• Handle budget revisions as necessary
• Manage and respond to high volumes of emails promptly
• Prepare monthly reports and meet deadlines
• Coordinate activities with the Sales and Project teams
• Undertake any ad-hoc tasks assigned by the Admin Supervisor

Requirements:

• High attention to detail and accuracy
• Ability to meet strict deadlines and work under pressure
• Proficiency in Microsoft Word, Excel, and Access

PDPA Consent: By submitting your personal data and/or resume, you give consent to the collection, use, and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of processing and administration relating to this job application.

We regret to inform that only shortlisted candidates will be notified.