Admin Assistant (Jurong - 5 day)

JIH SUN EMPLOYMENT AGENCY; Singapore; On-site; SGD 32,000 - 39,000; Full time

Job summary

JIH SUN EMPLOYMENT AGENCY in Singapore is seeking an admin professional to manage purchasing, invoicing and project coordination. The role involves raising POs, coordinating with Cox and logistics, and preparing tax invoices and monthly reports. Proficiency in Word, Excel and Access is required.

The position is a 1-year contract with a salary up to SGD 3,200, plus a 1-month bonus and 14 days of leave. Attention to detail and ability to work under pressure are essential.

Qualifications

• High attention to detail and accuracy.
• Ability to meet strict deadlines and work under pressure.
• Proficiency in Microsoft Word, Excel, and Access.

Responsibilities

• Raise PO to Cox, prepare SSF and PO to vendors.
• Liaise with Logistics and Cox on shipping arrangements and track shipments.
• Process invoices and compile documents for Principal and customers.
• Prepare dealsheets for P&E POs and manage end-to-end project processes.
• Coordinate with Sales and Project teams and handle ad-hoc admin tasks.

Skills

Attention to detail

Time management

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Working hours: Monday - Friday 8AM - 510PM

Salary (commensurate with experience) : Up to $3200 + 1 Month Bonus + 14 Days Leave

Duration: 1 Year Contract (Renewable)

Industry: Industrial Equipment Supplier

Main Responsibilities

• Raise PO to Cox (Place engine orders, Raise Indent Approval Form (IAF), Confirm PO)
• Prepare single source form (SSF) and PO to vendors
• Liaise with Logistic and Cox on shipping arrangement
• Monitor ordering systems and track shipment details
• Process invoices from the Principal and ensure accuracy
• Compile and submit required documents to the Principal
• Liaise with Cox for submission of test report and certification to customer
• Process Purchase Orders and ensure timely completion
• Prepare dealsheet for P&E POs
• Manage end-to-end process of projects
• Preparation of tax invoice
• Compilation of tax invoices for salespersons
• Handle budget revisions as necessary
• Manage and respond to high volumes of emails promptly
• Prepare monthly reports and meet deadlines
• Coordinate activities with the Sales and Project teams
• Undertake any ad-hoc tasks assigned by the Admin Supervisor

Requirements

• High attention to detail and accuracy
• Ability to meet strict deadlines and work under pressure
• Proficiency in Microsoft Word, Excel, and Access

PDPA Consent: By submitting your personal data and/or resume, you give consent to the collection, use, and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of processing and administration relating to this job application.

We regret to inform that only shortlisted candidates will be notified.

Contact Details: K N Tan (Registration Number: R1768143)

EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)

Ref: 7AIWYT24