Admin Assistant

SINGAPORE EMPLOYMENT AGENCY SERVICES PTE. LTD.; Singapore; Presencial; SGD 36.000 - 52.000; Jornada completa

Descripción de la vacante

SINGAPORE EMPLOYMENT AGENCY SERVICES PTE. LTD. is seeking a detail-oriented administrator to support general operations in a Singapore office. The role covers daily clerical tasks, filing, correspondence, and basic HR and accounts assistance.

Applicants should demonstrate strong MS Office skills, organization, and the ability to multitask while maintaining confidentiality. The position offers an on-site role with standard working hours and room for growth.

Formación

• Handle daily administrative and clerical duties.
• Maintain and organize company files, records and documents.
• Prepare letters, reports, quotations, invoices and other documents.
• Manage incoming and outgoing correspondence, emails and phone calls.

Responsabilidades

• Coordinate office activities and maintain office supplies.
• Arrange meetings, appointments and business schedules.
• Ensure the office environment is organised and well maintained.
• Liaise with suppliers, clients and external parties.
• Perform data entry and maintain accurate records.
• Assist with employee records and onboarding.
• Support recruitment and interview arrangements.

Conocimientos

Communication

Interpersonal

MS Office

Organization

Time management

Detail-oriented

Multitasking

Documentation

Herramientas

MS Office Suite

Excel

Outlook

Descripción del empleo

1. General Administration

• Handle daily administrative and clerical duties.
• Maintain and organize company files, records and documents.
• Prepare letters, reports, quotations, invoices and other documents.
• Manage incoming and outgoing correspondence, emails and phone calls.

2. Office Management

• Coordinate office activities and maintain office supplies.
• Arrange meetings, appointments and business schedules.
• Ensure the office environment is organised and well maintained.
• Liaise with suppliers, clients and external parties.

3. Documentation and Data Entry

• Perform data entry and maintain accurate records.
• Prepare, update and verify company documents.
• Maintain proper filing systems for easy reference.
• Handle confidential information responsibly.

4. Accounts and Finance Support

• Assist with invoice preparation and payment tracking.
• Maintain payment records and expense reports.
• Coordinate with the accounts department regarding billing and payments.
• Assist in preparing basic financial reports.

5. Human Resource Support

• Assist with employee records and documentation.
• Coordinate staff attendance, leave records and onboarding.
• Support recruitment and interview arrangements.
• Assist with payroll preparation and other HR-related administrative tasks.

6. Coordination and Communication

• Coordinate with management, employees, customers and suppliers.
• Follow up on pending documents and administrative matters.
• Perform other administrative duties assigned by management.

Required Skills

• Good communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel and Outlook).
• Good organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to multitask and work independently.
• Good documentation and record-keeping skills.