Admin Executive

NUNCHI MARINE PTE. LTD.; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

NUNCHI MARINE PTE. LTD. is seeking an Administrative Executive to support day-to-day office operations in Singapore.

You will handle front desk duties, manage office supplies, coordinate facilities, and assist with expense processing and internal communications. The role requires a proactive, detail-oriented individual with strong organizational and interpersonal skills. The successful candidate will provide cross-functional administrative support, ensuring efficient processes and a

Qualifications

• Minimum Diploma in Business Administration or related studies.
• Proficient in Microsoft Office.
• Minimum two years of related working experience.
• Able to work independently and manage tasks effectively.
• Responsible, proactive and eager to learn.
• Good communication and interpersonal skills.

Responsibilities

• Incharge front desk operations, visitor registration and call handling.
• Manage office stationery and pantry supplies, including inventory monitoring, purchasing, and budget planning, while reviewing expenses to ensure cost efficiency.
• Oversee daily office administration and facilities management to ensure smooth office operations.
• Handle end-to-end monthly expense claims processing, ensuring accuracy and compliance with company policies.
• Provide full administrative and operational support across teams, including support to senior management when required.
• Managed internal communications (emails, calls), ensuring timely and professional responses.
• Coordinated vendor sourcing, quotations, and purchase approvals for office and IT needs.
• Assist in filing, scanning, sorting and organising documents, both physical and electronic.
• Manage flight and accommodation booking for business trips.

Skills

Front desk management

Office administration

Facilities coordination

Vendor sourcing

Communication

Interpersonal skills

Independent work

Education

Diploma in Business Administration

Related studies

Tools

Microsoft Office

Job description

Position Overview

The Administrative Executive is responsible for supporting the smooth day-to-day operations of the office through effective front desk management, office administration, facilities coordination, and operational support. This role serves as a key point of contact for internal staff, visitors, vendors, and service providers, ensuring efficient administrative processes and a well-maintained working environment. The incumbent will also support finance-related administrative matters, expense claims processing, internal communications, and general operational coordination across departments.

Key Responsibilities

• Incharge front desk operations, visitor registration and call handling.
• Manage office stationery and pantry supplies, including inventory monitoring, purchasing, and budget planning, while reviewing expenses to ensure cost efficiency.
• Oversee daily office administration and facilities management to ensure smooth office operations.
• Handle end-to-end monthly expense claims processing, ensuring accuracy and compliance with company policies.
• Provide full administrative and operational support across teams, including support to senior management when required.
• Managed internal communications (emails, calls), ensuring timely and professional responses.
• Coordinated vendor sourcing, quotations, and purchase approvals for office and IT needs.
• Assist in filing, scanning, sorting and organising documents, both physical and electronic.
• Manage flight and accommodation booking for business trips.

Qualification and Skills

• Minimum Diploma in Business Administration or related studies.
• Proficient in Microsoft Office.
• Minimum Two years of related working experience.
• Able to work independently and manage tasks effectively.
• Responsible, proactive and eager to learn.
• Good communication and interpersonal skills.