Admin Assistant (Tuas)

Focal Search Pte Ltd; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

Focal Search Pte Ltd in Singapore is looking for a candidate to oversee travel arrangements, manage office supplies, and perform various administrative tasks. You'll coordinate with travel vendors to secure the best pricing for travel needs.

The ideal applicant should have at least 2 years of relevant experience and an O Level qualification or equivalent. This role offers an opportunity to be involved in diverse administrative functions and contribute to operational efficiency.

Qualifications

• Minimum 2 years of relevant experience in travel and administration.

Responsibilities

• Oversee connections with hotels, airlines, travel companies, and rental cars.
• Manage office supplies, beverages, and stationery.
• Handle administrative tasks including invoice matching and uploading to NetSuite.
• Arrange hotels, vehicle, and visa logistics through a travel vendor.
• Create management travel reports.
• Track purchase records and maintain filing systems.
• Perform additional ad hoc tasks as assigned by management.

Education

O Level or Equivalent

Job description

• Oversee connections with hotels, airlines, travel companies, rental cars, and other relevant businesses.
• Overseeing and managing office supplies, beverages, stationery, and courier services
• Administrative tasks, invoice, PO, and D/O matching, and uploading to NetSuite for processin
• Make arrangements for hotels, airlines, vehicles, and visas for both inbound and outbound travel with the designated travel management vendor to guarantee the best possible pricing.
• Create a travel report for management to evaluate.
• Keep track of purchase records, document controls, and filing systems.
• Any additional ad hoc work that management assigns

Requirements:

• Minimum Qualification: O Level or Equivalent
• Experience: Minimum 2 years.