Admin Assistant (Temp)

Keppel Technology Solutions; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

Keppel Technology Solutions is seeking an Administrative Assistant to provide AR and commercial support, ensuring timely invoicing and accurate records. The role includes preparing quotations, AR ageing reports, and coordinating with customers and internal teams.

The ideal candidate will have a diploma or equivalent in business/finance, strong Microsoft Office skills (Excel/Word), and excellent English communication.

Qualifications

• Diploma or equivalent in Business Administration, Accounting, Finance, or related discipline.
• No prior experience required; on-the-job training provided.
• Proficient in Microsoft Office applications; particularly Excel and Word.
• Able to communicate effectively in English, both written and spoken.
• Good written communication and documentation skills.
• Meticulous, organized, and able to manage multiple tasks in a fast-paced environment.
• Positive attitude, willing to learn, and able to work independently as well as in a team.

Responsibilities

• Support AR clearance activities and ensure timely reconciliation of outstanding receivables.
• Monitor customer payment status and follow up on overdue invoices.
• Liaise with customers regarding invoice discrepancies and payment-related queries.
• Assist in preparing AR ageing reports and collection updates for management review.
• Coordinate with Finance to ensure payments are properly allocated and reconciled.
• Assist in preparing supporting documents required by customers for payment processing.
• Prepare customer quotations, proposals, and commercial documentation accurately and promptly.
• Support contract and sales order administration.
• Generate and issue invoices based on approved quotations, contracts, or purchase orders.

Skills

Microsoft Office

Excel

Word

English communication

Attention to detail

Multitasking

Teamwork

Education

Diploma / O-Level / NITEC or equivalent in business/finance

Tools

Microsoft Excel

Microsoft Word

Job description

The Administrative Assistant is responsible for providing administrative accounts receivable (AR), and commercial support to ensure smooth day-to-day business operations. The role supports quotation preparation, AR clearance, invoicing, collections follow-up and coordination with customers and internal stakeholders to ensure timely processing of commercial transactions and accurate record keeping.

Key Responsibilities

• Support AR clearance activities and ensure timely reconciliation of outstanding receivables.
• Monitor customer payment status and follow up on overdue invoices.
• Liaise with customers regarding invoice discrepancies and payment-related queries.
• Assist in preparing AR ageing reports and collection updates for management review.
• Coordinate with Finance to ensure payments are properly allocated and reconciled.
• Assist in preparing supporting documents required by customers for payment processing.
• Prepare customer quotations, proposals, and commercial documentation accurately and promptly.
• Support contract and sales order administration.
• Generate and issue invoices based on approved quotations, contracts, or purchase orders.

Requirements:

• Diploma, GCE O-Level, NITEC, Higher NITEC, or equivalent qualification in Business Administration, Accounting, Finance, or a related discipline.
• No prior experience is required as on-the-job training will be provided.
• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.
• Able to communicate effectively in English, both verbally and in writing.
• Good written communication and documentation skills.
• Meticulous, organized, and able to manage multiple tasks in a fast-paced environment.
• Positive attitude, willingness to learn, and ability to work independently as well as in a team environment.